R&D Design Administration

ALVA; Bekasi; On-site; IDR 100,440,000 - 145,080,000; Full time

Job summary

ALVA in Bekasi, Indonesia, seeks an Administrative and Operations Support specialist to streamline R&D design activities and ensure proper documentation, maintaining traceable records. You will coordinate with Engineering, Purchasing, Finance, and Quality teams to support ongoing projects, monitor KPI data, and assist internal and external audits.

The role emphasizes documentation compliance with Quality Management System and company procedures, contributing to timely prototype shipments and

Responsibilities

• Provide administrative and operational support for R&D Design activities, ensuring all administrative processes are properly managed and documented
• Support budget planning and monitoring, including tracking budget actuals, commitments, forecasts, and remaining balances
• Monitor and maintain Purchase Request (PR) and Purchase Order (PO) progress to ensure timely processing according to project requirements
• Coordinate prototype part ordering and delivery, including monitoring shipment status, part receipt, and related documentation
• Manage Service Order (SO) documentation and ensure all supporting documents are complete and properly maintained
• Maintain complete, accurate, and traceable R&D records and documentation in accordance with company procedures
• Coordinate administrative activities with Engineering, Purchasing, Finance, Quality, Suppliers, and Project Management to support ongoing R&D projects
• Monitor the status of engineering documentation, including DP&VR, reports, approval records, and other project-related documents
• Ensure R&D administrative activities and supporting documentation comply with company procedures and Quality Management System requirements
• Prepare and maintain monthly KPI data and supporting evidence for management review
• Support internal and external audit activities by ensuring required documentation is complete, well-organized, and readily accessible
• Monitor audit findings and corrective actions and follow up until formal closure
• Coordinate prototype shipments, part receipts, and supporting documentation to ensure timely delivery and proper record-keeping

Job description

• Provide administrative and operational support for R&D Design activities, ensuring all administrative processes are properly managed and documented
• Support budget planning and monitoring, including tracking budget actuals, commitments, forecasts, and remaining balances
• Monitor and maintain Purchase Request (PR) and Purchase Order (PO) progress to ensure timely processing according to project requirements
• Coordinate prototype part ordering and delivery, including monitoring shipment status, part receipt, and related documentation
• Manage Service Order (SO) documentation and ensure all supporting documents are complete and properly maintained
• Maintain complete, accurate, and traceable R&D records and documentation in accordance with company procedures
• Coordinate administrative activities with Engineering, Purchasing, Finance, Quality, Suppliers, and Project Management to support ongoing R&D projects
• Monitor the status of engineering documentation, including DP&VR, reports, approval records, and other project-related documents
• Ensure R&D administrative activities and supporting documentation comply with company procedures and Quality Management System requirements
• Prepare and maintain monthly KPI data and supporting evidence for management review
• Support internal and external audit activities by ensuring required documentation is complete, well-organized, and readily accessible
• Monitor audit findings and corrective actions and follow up until formal closure
• Coordinate prototype shipments, part receipts, and supporting documentation to ensure timely delivery and proper record-keeping