Project Assistant, UNFPA

Jhpiego Inc.; Jakarta Pusat; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

Jhpiego seeks a Project Assistant to support national health projects in Indonesia, focusing on maternal and newborn service delivery improvements across West Java and Central Java.

The PA will provide administrative and logistical support to management and technical teams, coordinate meetings, travel, and documentation, and help track project expenditures. This role is contingent on funding.

Qualifications

• Must have 3–5 years of office administration experience.
• Experience in health sector programs is preferred.
• Experience with government, NGOs and stakeholders is required.
• Excellent interpersonal skills and ability to work in a multi-cultural environment.
• Ability to manage multiple tasks and deadlines under pressure.

Responsibilities

• Provide day-to-day administrative support to National and sub-National teams.
• Organize meetings, workshops, and trainings including logistics and minutes.
• Maintain records/files, distribute materials, and documentation.
• Support logistics, venue scouting, vendor communications and procurement documents.
• Assist with consultants, vendors and project partners coordination.
• Coordinate staff travel logistics (air, ground, accommodation).
• Create and manage online meetings using Zoom and Teams.
• Update staff and partner contact information.
• Liaise between project team and service providers.
• Help track expenditures and compile financial documentation.

Skills

Administrative experience

Interpersonal skills

Multi-cultural teamwork

English preferred

Bahasa Indonesia fluency

Education

D3 diploma

Job description

Overview

Jhpiego seeks Project Assistant (PA) to support UNFPA-supported projects at national level. The project aims to assist Government of Indonesia to improve the quality of maternal and newborn service delivery and contribute to reductions in rates of maternal and newborn deaths in the provinces of West Java and Central Java, and to improve the quality of midwifery education both at national level and in selected provinces.

The post holder will play a significant role in providing administrative and logistical support to the management and technical team to ensure smooth and efficient implementation of project activities at the national level.

This position is contingent upon funding availability.

Responsibilities

• Provide day-to-day administrative support to the National and sub-National team.
• Organize meetings, workshops, and trainings including scheduling meetings, preparing an attendance list, sending invitation, ensuring logistical readiness, take and circulating minutes meeting.
• Support Management team with maintaining records and files, distributing materials, and documentation
• Provide support project for logistical needs, including identifying venue, communicating with vendors, and procurement documents.
• Support project in log sheet and invoice process for consultants.
• Support coordination and administration related to consultants, resource person, vendors, and other project partners as assigned.
• Logistics of staff travel include transportation (airways, ground, and water) and accommodation.
• Create, distribute, and manage online meetings using Zoom and Teams.
• Update contact info of staff, partners (MOH, PHO, DHO, Hospitals, Puskesmas), mentors, resource person, and champions.
• Serve as a liaison between the project team and service providers.
• Assist Program Manager in tracking project expenditures and compiling financial documentation as required.
• Deliver any other tasks as assigned by supervisor

Required Qualifications

• Minimum D3 diploma with 3-5 years of working experience on office administration
• Experience in health sector program
• Experience working with government, NGOs, and other relevant stakeholders
• Excellent interpersonal skills and demonstrated ability to work in a multi-cultural environment
• Ability to work in a complex environment with multiple tasks, short deadlines and pressure to perform
• Written and oral fluency in Bahasa Indonesia; written and oral fluency in English preferred

How to ApplyJhpiego offers competitive salaries and a comprehensive salary benefits package.Please apply at www.jobs-jhpiego,icims.comApplicants must submit a single document for upload to include: cover letter, resume and referencesFor further information about Jhpiego, visit our website at www.jhpiego.orgNote: The successful candidate selected for this position will be subject to a pre-employment background investigation.

Jhpiego is an Affirmative Action/Equal Opportunity Employer

Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled and veterans.EEO is the Law

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