Project Assistant, UNFPA

Jhpiego; Indonesia; On-site; IDR 66,960,000 - 111,600,000; Full time

Job summary

Jhpiego seeks a Project Assistant to support UNFPA-funded maternal and newborn health projects at national level in Indonesia. The role focuses on administrative and logistical tasks to ensure smooth implementation by the management and technical team, across West Java, Central Java, and national activities.

The successful candidate will organise meetings, track documentation, liaise with government and NGO partners, and assist with travel, procurement, and financial records.

Qualifications

• Minimum D3 diploma with 3–5 years of working experience in office administration.
• Experience in health-sector programs is preferred.
• Experience collaborating with government, NGOs and other stakeholders.
• Excellent interpersonal skills for a multi-cultural environment.
• Ability to manage multiple tasks under pressure.

Responsibilities

• Provide day-to-day administrative support to national and sub-national teams.
• Organize meetings, workshops and trainings, including attendance lists and minutes.
• Maintain records, distribute materials, and manage documentation.
• Support logistics, vendor communications, and procurement documents.
• Assist in travel logistics and accommodation arrangements for staff.
• Create and manage online meetings via Zoom and Teams.
• Update contact information for staff, partners, mentors, and collaborators.
• Support expenditure tracking and compilation of financial documents.

Skills

Office administration

Interpersonal skills

Multi-cultural environment

Task management

Bahasa Indonesia fluency

English fluency (preferred)

Education

D3 Diploma

Job description

Overview

Jhpiego seeks Project Assistant (PA) to support UNFPA-supported projects at national level. The project aims to assist Government of Indonesia to improve the quality of maternal and newborn service delivery and contribute to reductions in rates of maternal and newborn deaths in the provinces of West Java and Central Java, and to improve the quality of midwifery education both at national level and in selected provinces.

The post holder will play a significant role in providing administrative and logistical support to the management and technical team to ensure smooth and efficient implementation of project activities at the national level.

This position is contingent upon funding availability.

Responsibilities

• Provide day-to-day administrative support to the National and sub-National team.
• Organize meetings, workshops, and trainings including scheduling meetings, preparing an attendance list, sending invitation, ensuring logistical readiness, take and circulating minutes meeting.
• Support Management team with maintaining records and files, distributing materials, and documentation
• Provide support project for logistical needs, including identifying venue, communicating with vendors, and procurement documents.
• Support project in log sheet and invoice process for consultants.
• Support coordination and administration related to consultants, resource person, vendors, and other project partners as assigned.
• Logistics of staff travel include transportation (airways, ground, and water) and accommodation.
• Create, distribute, and manage online meetings using Zoom and Teams.
• Update contact info of staff, partners (MOH, PHO, DHO, Hospitals, Puskesmas), mentors, resource person, and champions.
• Serve as a liaison between the project team and service providers.
• Assist Program Manager in tracking project expenditures and compiling financial documentation as required.
• Deliver any other tasks as assigned by supervisor

Required Qualifications

• Minimum D3 diploma with 3-5 years of working experience on office administration
• Experience in health sector program
• Experience working with government, NGOs, and other relevant stakeholders
• Excellent interpersonal skills and demonstrated ability to work in a multi-cultural environment
• Ability to work in a complex environment with multiple tasks, short deadlines and pressure to perform
• Written and oral fluency in Bahasa Indonesia; written and oral fluency in English preferred

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

Jhpiego is an affirmative action/Equal Opportunity Employer

Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes affirmative Action for minorities, women, individuals who are disabled and veterans.

EEO is the Law