Program Assistant

Yayasan Balita Sehat Indonesia; Kebayoran Baru; On-site; IDR 72,000,000 - 108,000,000; Full time

Job summary

Foundation for Mother and Child Health Indonesia (Yayasan Balita Sehat Indonesia) seeks a detail-oriented Program Assistant to support proposals, presentations, and partnership documents. You will coordinate with fundraising, program, finance, operations, and communications teams to ensure accurate, professional materials and timely delivery.

The role requires strong writing, administrative and presentation skills, and comfort working in Bahasa Indonesia and English, based in Jakarta.

Qualifications

• Bachelor's degree in Business Administration, Communications, Marketing, or related field.
• 1+ year of administrative/support/project coordination experience.
• Strong writing and editing in Bahasa Indonesia and English.
• Proficient in Microsoft Office; experience with Canva or design tools.
• Excellent organizational and deadline management.
• Attention to detail in proposals and formatting.

Responsibilities

• Collect inputs from internal teams for proposals and presentations.
• Prepare, format, and proofread partnership proposals and pitch decks.
• Ensure bilingual materials align with KI branding/templates.
• Draft and manage routine partner correspondence and scheduling.
• Coordinate meetings, agendas, and minutes; support event logistics.
• Track inputs/approvals to meet deadlines.

Skills

Writing & editing

Microsoft Office

Canva / deck design

Project coordination

Bilingual English/Indonesian

Education

Bachelor's degree

Tools

PowerPoint

Excel

Canva

Job description

Foundation for Mother and Child Health Indonesia (Yayasan Balita Sehat Indonesia) is looking for a detail-oriented and well-organized Program Assistant to support the preparation of proposals, presentations, and partnership documents, as well as day-to-day coordination with internal teams and external partners.

This role is ideal for someone with strong writing, administrative, and presentation skills who enjoys organizing information, coordinating multiple tasks, and ensuring every document is accurate and professionally presented. The Program Assistant will work closely with the fundraising, program, finance, operations, and communications teams to help partnership activities and organizational processes run smoothly.

If you are proactive, attentive to detail, comfortable working in both Bahasa Indonesia and English, and eager to contribute to programs that improve the well-being of mothers and children, we would love to hear from you.

KEY RESPONSIBILITIES

Proposal, Deck, and Document Support:

• Collect required inputs (program information, budgets, impact highlights, photos) from internal teams and organize them for proposal and presentation preparation.
• Prepare, format, and proofread partnership proposals, concept notes, and pitch decks for B2B partners based on direction from the fundraising leads.
• Ensure bilingual materials follow the latest KI branding/templates; check consistency of facts, formatting, and slide design before submission to partners.

Correspondence, Scheduling, and Coordination:

Draft and manage routine correspondence with partners and internal teams (emails/letters), including document requests, confirmations, and follow-ups.

• Arrange meetings (internal and external): coordinate schedules, send invitations, prepare agendas/materials, and capture simple minutes and action items when required.
• Provide event logistics support for partnership activities (e.g., partner visits, launches, donor gatherings): coordinate venue/meeting room, vendors/catering, attendee list and RSVPs, printed materials/signage, and day-of coordination as requested; support related administrative processes such as purchase requests/PO initiation (where applicable) and reimbursement documentation.
• Support the partnership process by doing follow-up calls/reminders, tracking pending inputs/approvals, and coordinating with Program/Finance/Ops/Comms to meet proposal and reporting deadlines.

QUALIFICATIONS

Required(critical to successful job performance. Applicants not meeting required skills may not be hired)

• Bachelor's degree in Business Administration, Communications, Marketing, or a related field.
• Minimum 1 year of experience in an administrative/support role, project assistance, or office coordination (NGO, corporate, or similar).
• Strong writing and editing skills in both Bahasa Indonesia and English.
• Highly proficient in Microsoft Office (especially PowerPoint and Excel) and Canva or similar design tools for deck preparation.
• Strong organizational and coordination skills, with the ability to manage multiple deadlines and work with different internal stakeholders.
• High level of attention to detail—the type of person who catches typos and formatting errors before a proposal is sent to a client.

WORKING CONDITIONS

Work is performed in a typical office environment in Jakarta office.

Primarily a "desk-based" role, though occasional support at events or meetings may be required.

Please use the following email subject format:

ProgramAssistant_Your Name

Only shortlisted candidates will be contacted.