Program Assistant

Foundation for Mother and Child Health Indonesia; Jakarta Pusat; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

Foundation for Mother and Child Health Indonesia is seeking a detail-oriented Program Assistant to support proposal preparation, presentations, and partnership documents. You will coordinate with internal teams and external partners to ensure accurate and professional materials.

The role emphasizes strong writing, administrative skills, and the ability to work bilingual in Indonesian and English, contributing to maternal and child health programs and partnerships.

Qualifications

• Bachelor’s degree in Business Administration, Communications, Marketing, or related field.
• Minimum 1 year of administrative/support or office coordination experience.
• Strong writing and editing skills in Bahasa Indonesia and English.
• Proficient in Microsoft Office (PowerPoint and Excel) and Canva or similar design tools for deck preparation.
• Excellent organizational and multitasking abilities with attention to detail.

Responsibilities

• Collect inputs from internal teams for proposals, decks, budgets and partner documents.
• Prepare, format, and proofread partnership proposals, concept notes, and pitch decks for B2B partners.
• Ensure bilingual materials follow KI branding/templates; check accuracy and formatting before submission.
• Draft and manage routine correspondence with partners and internal teams.
• Arrange meetings, prepare agendas, materials, and capture minutes/action items.
• Provide event logistics support for partnership activities and related admin processes.
• Support partnership processes by tracking inputs/approvals and coordinating with Program/Finance/Ops/Comms.

Education

Bachelor’s degree in Business Administration, Communications, Marketing, or related field

Tools

Microsoft Office (PowerPoint, Excel)

Canva

Job description

Program Assistant

Foundation for Mother and Child Health Indonesia (Yayasan Balita Sehat Indonesia) is looking for a detail-oriented and well-organized Program Assistant to support the preparation of proposals, presentations, and partnership documents, as well as day-to-day coordination with internal teams and external partners.

This role is ideal for someone with strong writing, administrative, and presentation skills who enjoys organizing information, coordinating multiple tasks, and ensuring every document is accurate and professionally presented. The Program Assistant will work closely with the fundraising, program, finance, operations, and communications teams to help partnership activities and organizational processes run smoothly.

If you are proactive, attentive to detail, comfortable working in both Bahasa Indonesia and English, and eager to contribute to programs that improve the well-being of mothers and children, we would love to hear from you.

KEY RESPONSIBILITIES

Proposal, Deck, and Document Support:

• Collect required inputs (program information, budgets, impact highlights, photos) from internal teams and organize them for proposal and presentation preparation.
• Prepare, format, and proofread partnership proposals, concept notes, and pitch decks for B2B partners based on direction from the fundraising leads.
• Ensure bilingual materials follow the latest KI branding/templates; check consistency of facts, formatting, and slide design before submission to partners.

Correspondence, Scheduling, and Coordination:

Draft and manage routine correspondence with partners and internal teams (emails/letters), including document requests, confirmations, and follow-ups.

• Arrange meetings (internal and external): coordinate schedules, send invitations, prepare agendas/materials, and capture simple minutes and action items when required.
• Provide event logistics support for partnership activities (e.g., partner visits, launches, donor gatherings): coordinate venue/meeting room, vendors/catering, attendee list and RSVPs, printed materials/signage, and day-of coordination as requested; support related administrative processes such as purchase requests/PO initiation (where applicable) and reimbursement documentation.
• Support the partnership process by doing follow-up calls/reminders, tracking pending inputs/approvals, and coordinating with Program/Finance/Ops/Comms to meet proposal and reporting deadlines.

QUALIFICATIONS

Required (critical to successful job performance. Applicants not meeting required skills may not be hired)

• Bachelor’s degree in Business Administration, Communications, Marketing, or a related field.
• Minimum 1 year of experience in an administrative/support role, project assistance, or office coordination (NGO, corporate, or similar).
• Strong writing and editing skills in both Bahasa Indonesia and English.
• Highly proficient in Microsoft Office (especially PowerPoint and Excel) and Canva or similar design tools for deck preparation.
• Strong organizational and coordination skills, with the ability to manage multiple deadlines and work with different internal stakeholders.
• High level of attention to detail—the type of person who catches typos and formatting errors before a proposal is sent to a client.