Fundraising Project Assistant

Konservasi Indonesia

Jakarta Selatan

On-site

IDR 66,960,000 - 100,440,000

Full time

14 days+

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Job summary

Konservasi Indonesia in Jakarta seeks a Fundraising Project Assistant to provide day-to-day administrative and coordination support across partnership and fundraising streams. You will help prepare proposals and presentation decks, manage correspondence, arrange meetings, and maintain documentation for the partnership process.

Working with the B2B and B2C teams, you will ensure timely inputs, organize materials, and keep trackers up to date, enabling fundraising leads to focus on

Qualifications

Bachelor’s degree required (Business Admin, Communications, Marketing or related field).
Minimum 1 year of administrative/support or project-assistance experience in NGO/corporate settings.
Strong writing and editing skills in Bahasa Indonesia and English.
Proficiency with Microsoft PowerPoint and Excel; Canva or similar design tools for deck preparation.

Responsibilities

Collect inputs from internal teams and organize them for proposals and presentations.
Prepare, format, and proofread partnership proposals, concept notes, and pitch decks for B2B partners.
Support creation of B2C materials (e.g., Kawan Konservasi decks) with clear messaging and consistent visuals.
Ensure bilingual materials follow KI branding/templates and are ready for partner submission.
Draft routine correspondence with partners and internal teams; manage meeting scheduling and notes.
Coordinate events logistics for partner activities and manage related admin processes.
Maintain trackers/CRM records and digital filing for proposals, decks, MOUs, reports.
Assist in reviewing and providing information for technical reports and knowledge materials.

Skills

Microsoft Office

PowerPoint

Excel

Canva

Bilingual (Indonesian & English)

Project coordination

Education

Bachelor’s degree in Business Administration, Communications, Marketing, or related field

Tools

MS Office Suite

Job description

VACANCY ADVERTISEMENT

Konservasi Indonesia is a national foundation established to support sustainable development in the country. We are the main partner of Conservation International in Indonesia. For more information, please visit: www.konservasi-id.org

We envision a healthy and prosperous Indonesia where biodiversity is valued and preserved. With offices and project sites across Indonesia, we promote a sustainable landscape‑seascape approach and establish partnerships with multiple stakeholders across sectors and jurisdictions to deliver lasting impacts for people and nature in Indonesia.

As we are constantly expanding, we are currently hiring to fill the following position for our office in Jakarta:

Fundraising Project Assistant

(Code: FPA)

The Fundraising Project Assistant provides day-to-day administrative and coordination support to the Partnership/Fundraising team across business and individual fundraising streams. The primary objective of this role is to help the team deliver the clerical and “desk job” requirements of the partnership process—preparing proposals and presentation decks (including layout/design), managing correspondence, arranging meetings, conducting follow-up calls, and maintaining accurate documentation and trackers.

Working closely with the B2B Manager, B2C Coordinator, and internal teams (Program, Finance, Operations, and Communications), this role supports the preparation of partner-facing materials and ensures timely coordination of internal inputs. The Project Assistant helps keep proposals, decks, meeting notes, approvals, and required documents organized so the fundraising leads can focus on relationship-building and program delivery.

KEY RESPONSIBILITIES

Proposal, Deck, and Document Support:

Collect required inputs (program information, budgets, impact highlights, photos) from internal teams and organize them for proposal and presentation preparation.

Prepare, format, and proofread partnership proposals, concept notes, and pitch decks for B2B partners based on direction from the fundraising leads.

Support preparation of B2C materials (e.g., “Kawan Konservasi” program decks and updates), ensuring clear messaging and a neat, consistent visual layout.

Ensure bilingual materials follow the latest KI branding/templates; check consistency of facts, formatting, and slide design before submission to partners.

Correspondence, Scheduling, and Coordination:

Draft and manage routine correspondence with partners and internal teams (emails/letters), including document requests, confirmations, and follow‑ups.

Arrange meetings (internal and external): coordinate schedules, send invitations, prepare agendas/materials, and capture simple minutes and action items when required.

Provide event logistics support for partnership activities (e.g., partner visits, launches, donor gatherings): coordinate venue/meeting room, vendors/catering, attendee list and RSVPs, printed materials/signage, and day‑of coordination as requested; support related administrative processes such as purchase requests/PO initiation (where applicable) and reimbursement documentation.

Support the partnership process by doing follow‑up calls/reminders, tracking pending inputs/approvals, and coordinating with Program/Finance/Ops/Comms to meet proposal and reporting deadlines.

Tracking, Filing, and Basic Reporting:

Update and maintain trackers/CRM records (partner contacts, interaction logs, proposal stages, and document versions) with accurate and timely data entry.

Maintain an organized digital filing system for proposals, decks, MOUs/agreements, photos, and reports (including version control) so materials can be quickly retrieved.

Support routine internal reporting by compiling information from trackers (e.g., pipeline status, submission timelines, basic summaries) for the fundraising leads and management.

ADDITIONAL RESPONSIBILITIES

Assist in reviewing and provide information for technical reports, assessments, policy briefs, communication materials, and other project documents prepared by KI staff, local partners, consultants, and other external stakeholders to ensure quality, accuracy, and alignment with project objectives and organizational standards.

Assist in the identification, development, and dissemination of tools, methodologies, guidance materials, and knowledge products that strengthen partner capacity and support KI’s policy, science, conservation, and program development priorities.

Carry out other duties and responsibilities as assigned by the supervisor to support the effective implementation of KI’s marine conservation, blue carbon, and sustainable coastal management programs.

QUALIFICATIONS

Required (critical to successful job performance. Applicants not meeting required skills may not be hired)

Bachelor’s degree in Business Administration, Communications, Marketing, or a related field.

Minimum 1 year of experience in an administrative/support role, project assistance, or office coordination (NGO, corporate, or similar).

Strong writing and editing skills in both Bahasa Indonesia and English.

Highly proficient in Microsoft Office (especially PowerPoint and Excel) and Canva or similar design tools for deck preparation.

Strong organizational and coordination skills, with the ability to manage multiple deadlines and work with different internal stakeholders.

High level of attention to detail—the type of person who catches typos and formatting errors before a proposal is sent to a client.

ADDITIONAL QUALIFICATIONS

List additional required or preferred qualifications specific to the position.

Experience with computer software including MS Office, presentation software (PowerPoint), geographic information systems, database, and spreadsheet programs