Procurement Specialist

PT. Modern Pet Indonesia; Jakarta Selatan; On-site; IDR 89,280,000 - 156,240,000; Full time

Job summary

PT. Modern Pet Indonesia is seeking a Procurement Specialist to manage day-to-day procurement for medical supplies, medicines, and general operational needs across branches. You will handle PRs, convert to POs, coordinate with vendors, and ensure timely delivery at competitive prices.

The ideal candidate is detail-oriented, proactive, and organized, capable of managing multiple requests while maintaining accurate purchasing records, vendor coordination, and strong cross-functional collaboration.

Qualifications

• Bachelor's degree in Pharmacy or a relevant field.
• 3–5 years of procurement or supply chain experience.
• Experience in multi-branch or healthcare/veterinary/FMCG supply environments is a plus.
• Strong negotiation and vendor management skills.
• Proficiency with ERP/inventory systems.

Responsibilities

• Handle day-to-day procurement activities for medical, medicines, and operational needs across branches.
• Manage PRs, convert approved PRs into POs, and coordinate with vendors.
• Monitor order fulfillment, delivery, and procurement documentation for payments.
• Coordinate with Branch Managers, Finance, Inventory, and vendors to ensure timely procurement at competitive pricing.
• Maintain procurement records, vendor data, and SKU usage; support medicine updates in Digitail.

Skills

Negotiation

Vendor management

Communication

Organized

Education

Bachelor's degree in Pharmacy or relevant field

Tools

ERP systems

Odoo

Jurnal

Accurate

Excel/Google Sheets

Job description

The Procurement Specialist is responsible for handling day-to-day procurement activities for medical supplies, medicines, and general operational needs across branches. This role manages Purchase Requests (PR), converts approved requests into Purchase Orders (PO), coordinates with vendors, compares pricing, monitors order fulfillment and delivery, and ensures procurement documentation is complete for payment processing.

The role works closely with Branch Managers, Stockists, Finance, Inventory, and vendors to ensure required items are procured accurately, on time, and at competitive prices.

The ideal candidate is detail-oriented, proactive, organized, resilience, and able to manage multiple procurement requests while maintaining accurate purchasing records and strong vendor coordination.

Manage end-to-end procurement for medical and non-medical items.

Review PRs, ensure completeness, and convert approved PRs into POs.

Process routine and independent purchasing requests across branches.

Request, compare, and negotiate vendor quotations to ensure competitive pricing and availability.

Coordinate with vendors regarding pricing, availability, and order fulfillment.

Purchase Order & Delivery Monitoring

Ensure timely creation and processing of POs based on approved requests.

Monitor PR-to-PO status and maintain the procurement tracker.

Monitor order fulfillment and delivery, including partial or unavailable items.

Coordinate with Branch Managers, Stockists, and vendors for delivery issues and alternative purchasing when required.

Documentation & Payment

Maintain complete procurement and delivery documentation.

Upload relevant documents to Digitail for payment processing.

Reconcile invoices with purchases and delivered items during procurement closing.

Maintain vendor information, pricing records, and relevant procurement data.

Ensure accurate use of SKU, pricing, vendor code, and UoM in procurement processes.

Support medicine and medical supply updates in Digitail when required.

Cross-Functional Coordination

Work closely with Finance regarding documentation and payment readiness.

Coordinate with Branch Managers, Veterinarians, Operations, and Inventory/Supply regarding procurement requirements and product specifications.

Urgent Procurement Support

Handle urgent or emergency purchasing needs and identify alternative vendors when required.

Delivery Outputs

The Procurement Specialist is expected to consistently deliver:

Updated and accurate vendor price lists and contract records.

Purchase Orders issued accurately and on time.

Quotation comparison sheets (price benchmarking before vendor selection).

Procurement status report (ongoing requests, expected delivery dates, issues).

Qualifications

Education & Experience

Bachelor's degree in Pharmacy or other relevant backgrounds.

3-5 years of experience in procurement or supply chain coordination.

Experience in multi-branch or healthcare / veterinary / FMCG supply environments is an advantage.

Technical Skills

Strong negotiation and vendor management skills.

Proficient in Excel/Google Sheets and procurement/inventory systems (ERP / Odoo / Jurnal / Accurate).

Understanding of SKU and product master data structures.

Personal Attributes

Organized, detail-oriented, and structured.

Strong communication skills (internal and external).

Proactive, problem-solving mindset, honest, and resilient.

High integrity in vendor dealings and financial decisions.

Able to work in a fast-paced, multi-stakeholder environment.