Procurement Officer - Rapid Interventions through Shared Engagement (RISE) Project, Tapanuli Tengah

World Vision; Sumatera Utara; On-site; IDR 180,000,000 - 300,000,000; Full time

Job summary

World Vision Indonesia is seeking an experienced procurement specialist to coordinate daily supply chain processes, ensuring WV regulations and donor requirements are met while maintaining strong internal controls. The role supports DRR projects, budgeting, and partnership collaborations to deliver effective humanitarian response.

The position involves providing technical advice, ensuring rapid procurement during emergencies, and promoting cost-efficiency and accountability across clusters and

Responsibilities

• Strategy Development & Planning: Provide support to facilitate and monitor Planning & Budgeting and Mid-Year Review.
• Coordinate procurement planning and service delivery across projects.
• Collaborate with related departments to understand resource needs for specific projects and ensure timelines.
• Research and network with suppliers at Cluster/AP/Project levels.
• Capacity Building/ Technical works: Conduct non-procurement staff training and provide technical advice on procurement plans.

Job description

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children's life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)

Job Description

This position is responsible for daily coordination of supply chain processes, ensuring all activities with WV regulations and donor requirements, and maintaining strong internal controls, offering technical advice, from prepositioning of donor funding opportunity and aligning them to meet compliance per ministry's standard and procedures, along with department, zonal and project. Additionally, the position provides procurement performance analysis to support Cluster/AP/Project management decisions, promoting cost-effectiveness and efficiencies aligned with global initiatives. During emergencies, this position ensures procurement systems are in place to deliver rapid and effective responses, while maintaining accountability.

About Project

As part of its partnership with World Vision US, Wahana Visi Indonesia (WVI) will implement the Disaster Risk Reduction (DRR) component of the RISE (Rapid Interventions through Shared Engagement) project under Pillar 1: Preparedness and Disaster Risk Reduction. The project is funded by the U.S. Department of State's Bureau of disaster and humanitarian in collaboration with more than 20 faith-based organizations worldwide. Building on the six-month emergency response implemented in Central Tapanuli from January to June 2026, the project will strengthen local disaster preparedness by supporting the local government to develop contingency plans for priority hazards, assisting villages in establishing Desa Tangguh Bencana (DESTANA), and strengthening school preparedness through Pillar 2 of the Comprehensive Safe School Framework: School Disaster Management. Based on assessment findings, the project will also support communities through small-scale livelihood interventions, including food security and financial literacy activities. In addition, a crisis modifier component is incorporated to enable rapid response should a disaster occur during the project implementation period.

All staff are expected to contribute to Wahana Visi Indonesia's core approaches-Transformational Development, Advocacy, and Emergency Response. During emergencies, this role may be required to support organizational readiness and response efforts, ensuring timely, coordinated, and accountable delivery of assistance in line with established systems and standards.

Strategy Development & Planning

Provide support to facilitate and monitor Planning & Budgeting and Mid-Year Review.

• Conduct and review the consolidation of Annual Procurement Plan, conduct sourcing plan.
• Execute Market Assessment, Pre-Qualification, tender, contract process in compliance with procedure and regulation, conduct negotiation and update item catalogue.
• Conduct capacity building plan to local partners and improve the overall business practice regarding local partnering.
• Facilitate across all parties the timely resolution of issues that could impact meeting the needs of the requester and communities.
• Monitor, identify, evaluate alternative supply sources for goods / services not under contract.
• Provide recommendation, advice and expertise to resolve conflicts with deliveries, suppliers and requesters.

Resource Acquisition & Management/ Engagement/Project Management

Coordinate closely with related department from opportunity funding, proposal development, start-up workshop, arrange the procurement plan and service delivery.

• Collaborate with related department to understand the resource need for the specific project & ensure the project timeline.
• Research and create networking including relationship management suppliers at Cluster/AP/Project level.

Capacity Building/ Technical works

Conduct non-procurement staff at the Cluster/AP/Project level in using the corporate system and understanding the policies, process information, data and reports for the delivery of good programs.

• Contribute in training related to grant and/or procurement.
• Provide technical advice for AP / Cluster / Project team in developing procurement plan, strategy, and implementation.
• Improve compliance sustainability, performance monitoring, conduct continues improvement in digitalization system, e.g. supplier information management (SIM), sourcing event, contract lifecycle management (CLM).
• Provide consultation, discussion, assist and support Partners/Sub-Grantees based on the approved capacity building plan.
• Monitoring the progress with related department and produce report to management.

Accountability & Quality Assurance

a. Cost-effectiveness and Efficiencies

Manage robust procurement operations at the projects in Clus