Procurement Officer - Cluster Timor Perbatasan

World Vision; Nusa Tenggara Timur; On-site; IDR 60,000,000 - 120,000,000; Full time

Job summary

World Vision Indonesia in Nusa Tenggara Timur is seeking a Procurement Specialist to coordinate daily supply chain activities, ensure compliance with donor requirements, and strengthen internal controls across ministries.

The role covers planning, market assessment, tender management, and capacity building with partners, delivering cost-effective procurement and timely outcomes for emergency and development programs.

Qualifications

• Experience in procurement coordination and supply chain management.
• Knowledge of donor regulations and contract lifecycle management.
• Ability to analyze procurement data and improve processes.

Responsibilities

• Coordinate procurement planning and service delivery across projects.
• Lead sourcing, tender, and contract processes in compliance with donor requirements.
• Provide technical guidance to project teams and partners.

Skills

Procurement coordination

Contract management

Supply chain planning

Vendor negotiation

Data analysis

Tools

SIM system

CLM system

Job description

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children's life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)

Job Description:

This position is responsible for daily coordination of supply chain processes, ensuring all activities with WV regulations and donor requirements, and maintaining strong internal controls, offering technical advice, from prepositioning of donor funding opportunity and aligning them to meet compliance per ministry's standard and procedures, along with department, zonal and project. Additionally, the position provides procurement performance analysis to support Cluster/AP/Project management decisions, promoting cost-effectiveness and efficiencies aligned with global initiatives.

During emergencies, this position ensures procurement systems are in place to deliver rapid and effective responses, while maintaining accountability.

Strategy Development & Planning

Provide support to facilitate and monitor Planning & Budgeting and Mid-Year Review. Conduct and review the consolidation of Annual Procurement Plan, conduct sourcing plan. Execute Market Assessment, Pre-Qualification, tender, contract process in compliance with procedure and regulation, conduct negotiation and update item catalogue. Conduct capacity building plan to local partners and improve the overall business practice regarding local partnering. Facilitate across all parties the timely resolution of issues that could impact meeting the needs of the requester and communities. Monitor, identify, evaluate alternative supply sources for goods / services not under contract. Provide recommendation, advice and expertise to resolve conflicts with deliveries, suppliers and requesters.

Resource Acquisition & Management/ Engagement/Project Management

Coordinate closely with related department from opportunity funding, proposal development, start-up workshop, arrange the procurement plan and service delivery.

Collaborate with related department to understand the resource need for the specific project & ensure the project timeline.

Research and create networking including relationship management suppliers at Cluster/AP/Project level.

Capacity Building/ Technical works

Conduct non-procurement staff at the Cluster/AP/Project level in using the corporate system and understanding the policies, process information, data and reports for the delivery of good programs.

Contribute in training related to grant and/or procurement.

Provide technical advice for AP / Cluster / Project team in developing procurement plan, strategy, and implementation.

Improve compliance sustainability, performance monitoring, conduct continues improvement in digitalization system, e.g. supplier information management (SIM), sourcing event, contract lifecycle management (CLM).

Provide consultation, discussion, assist and support Partners/Sub-Grantees based on the approved capacity building plan.

Monitoring the progress with related department and produce report to management.

Accountability & Quality Assurance

a. Cost-effectiveness and Efficiencies Manage robust procurement operations at the projects in Cluster/AP/Project to promote cost-efficiency, value for money and higher yield to ministry. Coordinate procurement activities to meet the accountability and quality and to align with partnership/donor/statutory requirement, policies and standard. Lead the data management at the National/Zone/Cluster/AP/Project, reporting and analytics including become the strategic business partner who is responsive to organisational needs. Analyze the data & information and provide insights to key stakeholders to improve decision making. M onitor, review and perform c ompliance Blocked Party Screening ( BPS) process i n Watchdog o r digitalization system. Manage and handle implementation to simplify the procurement business process and provide technical guidance to Cluster/AP/Project teams. Provide support for financial audit/expenditure verification for projects and Yayasan and monitor the follow up actions on the audit findings. Provide support procurement activities for emergency preparedness and response by coordinating with the appointed Disaster Management Team staff. Provide insights on the logistics and warehouse management. Coordinate & collaborate with finance team regarding low materiality spend.

b. Strategic Sourcing Create the sourcing event online at Cluster/AP/Project level based on sourcing plan. Manage the RFQ/RFP Process including baselines & price survey methodologies. Lead negotiation on any related procurement activities. Conduct Procurement Committee meeting and propose comprehensive documents in order to ensure efficient and effective