Procurement Officer - Rapid Interventions through Shared Engagement (RISE) Project, Tapanuli Tengah

World Vision International (New); Sumatera Utara; Sur place; IDR 120 000 000 - 180 000 000; Plein temps

Résumé du poste

World Vision Indonesia is seeking a Procurement professional to coordinate planning and execution of procurement activities across projects. You will ensure compliance with donor rules and WV policies, performing market assessments and maintaining robust supplier relationships for timely deliveries.

You will also support emergency procurement and provide data-driven insights to improve efficiency and cost-effectiveness, while traveling up to 10% as needed.

Qualifications

• Bachelor's degree is a must.
• At least 1 year of experience in procurement.
• Proficiency in Bahasa Indonesia and English.
• Ability to travel within the country up to 10%.
• Good working knowledge of computerized accounting systems.

Responsabilités

• Coordinate planning and sourcing for procurement needs.
• Ensure compliance with WV regulations and donor requirements.
• Provide procurement analytics, reporting and market assessments.
• Support emergency procurement activities and rapid response when required.

Connaissances

Bahasa Indonesia

English

Formation

Bachelor's degree

Outils

Accounting software

Description du poste

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type: Local - Fixed Term Employee (Fixed Term)

Job Description: This position is responsible for daily coordination of supply chain processes, ensuring all activities with WV regulations and donor requirements, and maintaining strong internal controls, offering technical advice, from prepositioning of donor funding opportunity and aligning them to meet compliance per ministry’s standard and procedures, along with department, zonal and project. Additionally, the position provides procurement performance analysis to support Cluster/AP/Project management decisions, promoting cost-effectiveness and efficiencies aligned with global initiatives. During emergencies, this position ensures procurement systems are in place to deliver rapid and effective responses, while maintaining accountability.

About Project

As part of its partnership with World Vision US, Wahana Visi Indonesia (WVI) will implement the Disaster Risk Reduction (DRR) component of the RISE (Rapid Interventions through Shared Engagement) project under Pillar 1: Preparedness and Disaster Risk Reduction. The project is funded by the U.S. Department of State's Bureau of disaster and humanitarian in collaboration with more than 20 faith-based organizations worldwide. Building on the six-month emergency response implemented in Central Tapanuli from January to June 2026, the project will strengthen local disaster preparedness by supporting the local government to develop contingency plans for priority hazards, assisting villages in establishing Desa Tangguh Bencana (DESTANA), and strengthening school preparedness through Pillar 2 of the Comprehensive Safe School Framework: School Disaster Management. Based on assessment findings, the project will also support communities through small‑scale livelihood interventions, including food security and financial literacy activities. In addition, a crisis modifier component is incorporated to enable rapid response should a disaster occur during the project implementation period. All staff are expected to contribute to Wahana Visi Indonesia’s core approaches—Transformational Development, Advocacy, and Emergency Response. During emergencies, this role may be required to support organizational readiness and response efforts, ensuring timely, coordinated, and accountable delivery of assistance in line with established systems and standards.

Strategy Development & Planning

Provide support to facilitate and monitor Planning & Budgeting and Mid-Year Review. Conduct and review the consolidation of Annual Procurement Plan, conduct sourcing plan. Execute Market Assessment, Pre-Qualification, tender, contract process in compliance with procedure and regulation, conduct negotiation and update item catalogue. Conduct capacity building plan to local partners and improve the overall business practice regarding local partnering. Facilitate across all parties the timely resolution of issues that could impact meeting the needs of the requester and communities. Monitor, identify, evaluate alternative supply sources for goods / services not under contract. Provide recommendation, advice and expertise to resolve conflicts with deliveries, suppliers and requesters.

Resource Acquisition & Management/ Engagement/Project Management

Coordinate closely with related department from opportunity funding, proposal development, start-up workshop, arrange the procurement plan and service delivery. Collaborate with related department to understand the resource need for the specific project &ensure the project timeline. Research and create networking including relationship management suppliers at Cluster/AP/Project level.

Capacity Building/ Technical works

Conduct non‑procurement staff at the Cluster/AP/Project level in using the corporate system and understanding the policies, process information, data and reports for the delivery of good programs. Contribute in training related to grant and/or procurement. Provide technical advice for AP / Cluster / Project team in developing procurement plan, strategy, and implementation. Improve compliance sustainability, performance monitoring, conduct continuous improvement in digitalization system, e.g. supplier information management (SIM), sourcing event, contract lifecycle management (CLM). Provide consultation, discussion, assist and support Partners/Sub‑Grantees based on the approved capacity building plan. Monitoring the progress with related department and produce report to management.

Accountability & Quality Assurance

a. Cost-effectiveness and Efficiencies Manage robust procurement operations at the projects in Cluster/AP/Project to promote cost-efficiency, value for money and higher yield to ministry. Coordinate procurement activities to meet the accountability and quality and to align with partnership/donor/statutory requirement, policies and standard. Lead the data management at the National/Zone/Cluster/AP/Project, reporting and analytics including become the strategic business partner who is responsive to organisational needs. Analyze the data & information and provide insights to key stakeholders to improve decision making. Monitor, review and perform compliance Blocked Party Screening (BPS) process in Watchdog or digitalization system. Manage and handle implementation to simplify the procurement business process and provide technical guidance to Cluster/AP/Project teams. Provide support for financial audit/expenditure verification for projects and Yayasan and monitor the follow up actions on the audit findings. Provide support procurement activities for emergency preparedness and response by coordinating with the appointed Disaster Management Team staff. Provide insights on the logistics and warehouse management. Coordinate & collaborate with finance team regarding low materiality spend. b. Strategic Sourcing Create the sourcing event online at Cluster/AP/Project level based on sourcing plan. Manage the RFQ/RFP Process including baselines & price survey methodologies. Lead negotiation on any related procurement activities. Conduct Procurement Committee meeting and propose comprehensive documents in order to ensure efficient and effective recommendation as a guidance for taking decision. Facilitate Procurement Committee meetings and ensure that proper documentation is maintained. Prepare award and regret letter for supplier. c. Supplier Contract and Relationship Management Prepare, create, maintain, and record procurement contract in contract lifecycle management (CLM) in source to pay system. Provide accurate and complete the master data management form (for contract/supplier registration/supplier update information). Monitor and complete contract close‑out, retender, as appropriate. Provide and propose contractual conditions and performance indicators are understood by the suppliers. Identify & resolve or elevate contract‑related issues both internally and externally. Analyse supplier performance based on customer feedback information & other sources and coordinate with supplier for improvement. Coordinate and collaborate with related department to monitor, review and evaluate contract‑related information to ensure optimum usage of contracts.

Requirement

Bachelor's degree is a Must. At least 1 years’ experience in procurement area of service, preferably gained in humanitarian sector. Good working knowledge of computerized accounting system. Ability to solve problems and to exercise independent judgement. Professional Proficiency in Bahasa Indonesia and English. Ability to travel within country, up to 10% of travel time.

Safeguarding Policy

WVI implements a Safeguarding Policy as a form of our commitment to protect children and adult beneficiaries. WVI has zero tolerance towards incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with WVI work and WVI also participates in the Steering Committee for Humanitarian Response (SCHR) Inter‑Agency Misconduct Disclosure Scheme (MDS).

Applicant Types Accepted: Local Applicants Only

Our vision for every child, life in all its fullness. Our prayer for every heart, the will to make it so. As a global Christian relief, development and advocacy organisation, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Learn more about our work at wvi.org. Our organisational culture reflects a "Partnership" of World Vision offices in 100 countries and 31,000+ staff working towards one vision: life in its fullness for every child. A career with World Vision is a God‑given calling, and we believe that every staff member has been brought to World Vision for God’s purposes. Whether working from home, in an office, or with children and community members, we celebrate and embrace each staff member’s diverse background and talents – knowing that together, we can make a difference. Together, #WeAreWorldVision. Learn more about our culture. Our people are our greatest asset. Each staff member brings their unique experience and God‑given talents to the organisation – and in return World Vision provides employees a competitive "Total Rewards" package tailored to the context in which they work. Learn more about benefits. Have questions about applying to a job with World Vision? See our Frequently Asked Questions.