Procurement Manager

Bali Jobs Recruitment by Claire Tomkins; Kuta; On-site; IDR 450,000,000 - 600,000,000; Full time

Job summary

Bali Jobs Recruitment by Claire Tomkins is seeking a highly analytical Procurement Manager for a boutique hospitality group in Bingin, Uluwatu, Bali. You will lead vendor management, streamline supply chain operations, and drive cost‑effective purchasing strategies aligned with the group's high standards.

The role requires a minimum of 5 years in procurement within hospitality, strong negotiation and financial skills, and fluency in English. Pre-opening experience is a plus.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Finance, or related field.
• Minimum 5 years of procurement, purchasing, or supply chain management experience in hospitality, F&B, or luxury retail.
• Pre-opening hospitality or dining concept experience is preferred.
• Strong ability to set up procurement standards, vendor networks, and inventory systems.
• Excellent negotiation, financial acumen, and analytical skills to evaluate market trends.
• Proficiency in MS Office (especially Excel) and modern procurement software; inventory systems knowledge.
• Attention to PO accuracy, delivery logistics, and returns/damages handling.
• Fluent in English, with strong cross‑functional communication.

Responsibilities

• Conduct continuous market research to secure competitive pricing; prepare price comparison reports.
• Make data‑driven purchasing decisions; ensure timely delivery and accurate POs.
• Identify and manage supplier relationships; define favorable payment terms and return conditions.
• Maintain weekly/monthly expenditure reports; collaborate with Finance to stay within budget and compliance.
• Oversee warehouse stock levels and ensure proper logging and storage of received goods.

Skills

Negotiation

Financial acumen

Analytical skills

English communication

Education

Bachelor's degree in Business Administration or related field

Tools

MS Office

Excel

Procurement software

PMS/POS inventory systems

Job description

Our client is a boutique hospitality group located in Bingin, Uluwatu, Bali, operating an exclusive clifftop villa and dining concept overlooking the ocean. Known for its sophisticated atmosphere and commitment to operational excellence, they are actively seeking a highly analytical, dynamic, and hands‑on Procurement Manager to lead vendor management, streamline supply chain operations, and drive cost‑effective purchasing strategies that align with their standards.

Requirements

• Minimum Bachelor's Degree in Business Administration, Supply Chain Management, Finance, or a related field.
• Minimum 5 years of proven experience in procurement, purchasing, or supply chain management within high‑end hospitality, F&B, or luxury retail.
• Prior pre‑opening experience in hospitality or dining concepts.
• Strong capability to set up initial procurement standards, vendor networks, and inventory systems for hospitality business.
• Strong negotiation tactics, excellent financial acumen, and sharp analytical skills to evaluate market trends and price adjustments.
• Highly proficient in MS Office (especially Excel), modern procurement software, and inventory management systems (PMS/POS).
• High attention to detail regarding purchase order accuracy, delivery logistics, and managing product return/damage procedures professionally.
• Fluent in English (both written and spoken); strong communication skills to coordinate seamlessly across Finance, Operations, and external vendors.

Key Responsibilities

• Conduct continuous market research to secure competitive pricing for materials, goods, and operational supplies; prepare detailed price comparison reports for management approval.
• Make data‑driven purchasing decisions based on consumption rates, process accurate purchase orders, and follow up closely with suppliers to guarantee timely delivery.
• Identify, evaluate, and maintain strong relationships with reliable suppliers; define favorable payment terms and establish clear return/damage conditions in advance.
• Maintain weekly and monthly expenditure reports, track purchasing metrics, and collaborate closely with Finance to ensure all transactions remain within budget and compliance guidelines.
• Oversee warehouse stock levels, maintain precise inventory records, and ensure all received goods are logged and delivered to storage as scheduled.