Procurement Analyst (Logistic)

PT SMART Tbk; Jakarta Pusat; On-site; IDR 133,920,000 - 200,880,000; Full time

Job summary

PT SMART Tbk is seeking a procurement professional to drive data-driven sourcing and supplier evaluation across internal and external factors. You will support RFQ development, consolidate supplier responses, and assist in negotiations for transportation and warehouse services.

You will also help generate procurement insights, manage contract drafts, and conduct market research to support budgeting and planning activities.

Qualifications

• Advanced proficiency in Microsoft Excel, with the ability to analyze and manage large datasets.
• Excellent analytical and systematic problem-solving skills.
• Strong presentation skills, including preparing QCF presentations for top management.
• Ability to draft vendor agreements using legal-approved templates.
• Good communication, negotiation, and stakeholder management skills.
• Ability to work effectively under tight deadlines and pressure.
• Strong learning agility and willingness to adapt quickly.

Responsibilities

• Collect data and conduct analysis on internal factors such as spend and customer requirements, as well as external factors such as industry and market dynamics, and product/services trends.
• Assist in the development of RFQ to collect supplier information, including confirming supplier’s participation, sending RFQ template, and consolidating RFQ responses from suppliers Logistics ( Transportation & Warehouse)
• Input technical responses from supplier to qualitative assessment model and check completeness of technical scoring as part of supplier proposal evaluation process
• Support Tender Committee during negotiation phase by consolidating new quotation from suppliers transportation and informing negotiation result to suppliers
• Generate and submit contract draft to relevant Category Managers Logistics
• Conduct research on market price for new requirements in support of Procurement Budgeting cycle
• Generate ad-hoc Procurement insights in accordance with reporting requirements to support Procurement planning and execution by conducting research with secondary sources and external subscription material

Skills

Excel advanced

Data analysis

Deadline driven

Learning agility

Analytical thinking

Presentation skills

Vendor agreements

Negotiation

Stakeholder management

Communication skills

Tools

Microsoft Excel

Job description

Responsibilities

• Collect data and conduct analysis on internal factors such as spend and customer requirements, as well as external factors such as industry and market dynamics, and product/services trends
• Assist in the development of Request for Quotation (RFQ) to collect supplier information, including confirming supplier’s participation, sending RFQ template, and consolidating RFQ responses from suppliers Logistic ( Transportation & Warehouse)
• Input technical responses from supplier to qualitative assessment model and check completeness of technical scoring as part of supplier proposal evaluation process
• Support Tender Committee during negotiation phase by consolidating new quotation from suppliers transportation and informing negotiation result to suppliers
• Generate and submit contract draft to relevant Category Managers Logistics
• Conduct research on market price for new requirements in support of Procurement Budgeting cycle
• Generate ad-hoc Procurement insights in accordance with reporting requirements to support Procurement planning and execution by conducting research with secondary sources and external subscription material

Strategic Planning and Sourcing Execution

• Collect data and conduct analysis on internal factors such as spend and customer requirements, as well as external factors such as industry and market dynamics, and product/services trends
• Assist in the development of Request for Quotation (RFQ) to collect supplier information, including confirming supplier’s participation, sending RFQ template, and consolidating RFQ responses from suppliers Logistic ( Transportation & Warehouse)
• Input technical responses from supplier to qualitative assessment model and check completeness of technical scoring as part of supplier proposal evaluation process
• Support Tender Committee during negotiation phase by consolidating new quotation from suppliers transportation and informing negotiation result to suppliers
• Generate and submit contract draft to relevant Category Managers Logistics
• Conduct research on market price for new requirements in support of Procurement Budgeting cycle
• Generate ad-hoc Procurement insights in accordance with reporting requirements to support Procurement planning and execution by conducting research with secondary sources and external subscription material

Spot Buy and Fast Track Purchasing

• Perform follow-up on technical evaluations with internal stakeholders to ensure timeliness of tendering process
• Create Quotation Comparison Form (QCF) if required and check if any existing QCF to fulfill requirement
• Identify prospective suppliers transportation from preferred supplier list / market research / Competent Division’s suggestion
• Prepare and issue RFx documents and facilitate communications between internal stakeholders and suppliers
• Perform quantitative and qualitative supplier proposal assessment and develop supplier transportation shortlist
• Analyze quotation from shortlisted suppliers transportation and conduct meeting to negotiate quotation
• Perform responses and awards to supplier transportation based on negotiation results and initiate approval to authorized approvers as part of QCF process
• Determine PO terms and conditions in conjunction with the Spot Buy Manager and Category Manager Logistic
• Gather supplier’s documentations required to make request for new supplier master data creation
• Facilitate communication with supplier transportation to confirm participation in RFQ session, including sending RFQ invites to selected suppliers transportation and consolidating RFQ responses
• Monitor expected delivery date and support follow-up communication with suppliers for updates

Service Management & Continuous Improvement

• Secure knowledge transfer and exchange by storing and maintaining (analytical) project deliverables and templates
• Proactively search and communicate category specific news and trends to Category Management Team
• Support Category Manager Logistic in identifying opportunities for continuous process improvement and increasing overall process effectiveness
• Provide qualitative and quantitative feedback to Category Managers Logistics on recurring high value spot buys, including opportunities for consolidating demand and establishing new contract, identifying preferred suppliers, etc.
• Develop effective working relationships with key internal and external stakeholders

Audit & Compliance

• Ensure that hard copy documents have been scanned and recorded as per legal requirements in chronological order
• Drive consistent implementation of the organization’s policies, processes and business practices to ensure compliance
• Support auditors and legal authorities with the required information

Requirements

• Advanced proficiency in Microsoft Excel, with the ability to analyze and manage large datasets.
• Ability to work effectively under tight deadlines and pressure.
• Strong learning agility and willingness to adapt quickly.
• Excellent analytical and systematic problem-solving skills.
• Strong presentation skills, including preparing QCF presentations for top management.
• Ability to draft vendor agreements using legal-approved templates.
• Good communication, negotiation, and stakeholder management skills.