PROCUREMENT ADMINISTRATION STAFF

JAPFA; Jakarta Pusat; On-site; IDR 66,960,000 - 89,280,000; Full time

Job summary

JAPFA invites applications for a Procurement Administration Staff at PT Japfa Food Indonesia in Jakarta. The role focuses on supporting the procurement team with administrative tasks, ensuring accurate records and smooth purchasing processes.

You will process requisitions and POs, maintain vendor data, coordinate with finance and warehouse, and assist with contracts, invoices, and shipping documents. This role requires a D3 diploma, 1–2 years in admin, strong MS Office skills, and bilingual

Qualifications

• Diploma (D3) in Administration, Business Management, or related field.
• 1–2 years of administrative experience, preferably in procurement or supply chain.
• Proficiency with Microsoft Office (Word, Excel, Outlook) is essential.
• Strong organizational and time-management skills with attention to detail.
• Fluent in Bahasa Indonesia and English, with clear written and verbal communication.
• Team-oriented and proactive with the ability to prioritize tasks.

Responsibilities

• Process purchase requisitions and purchase orders accurately and promptly.
• Maintain and update vendor information, ensuring data is current.
• Communicate with suppliers on order status, delivery schedules, and minor discrepancies.
• Assist in preparing procurement documents including contracts, invoices, and shipping papers.
• Organize procurement files (physical and digital) for easy retrieval.
• Support data entry, reporting, and analysis for procurement activities.
• Coordinate with finance and warehouse for smooth procurement operations.
• Handle additional duties from the procurement manager as assigned.

Skills

Microsoft Office

Communication skills

Organizational skills

Teamwork

Education

Diploma (D3) in Administration / Business Management / Supply Chain

Tools

ERP systems

Job description

Job Summary:

We are seeking a highly organized and detail-oriented Procurement Administration Staff to support the procurement team at PT Japfa Food Indonesia. This role involves assisting with the administrative aspects of the purchasing process, ensuring efficient operations and accurate record-keeping.

Job Responsibilities:

• Process purchase requisitions and purchase orders accurately and in a timely manner.
• Maintain and update vendor information, ensuring all data is current and complete.
• Communicate with suppliers to follow up on order status, delivery schedules, and resolve minor discrepancies.
• Assist in preparing and reviewing procurement documents, including contracts, invoices, and shipping documents.
• Organize and maintain procurement files, both physical and digital, ensuring easy retrieval and compliance.
• Support the procurement team in data entry, report generation, and analysis as required.
• Coordinate with internal departments (e.g., finance, warehouse) to ensure smooth procurement operations.
• Assist in identifying and resolving administrative issues related to the procurement process.Perform other administrative duties as assigned by the procurement manager.

Job Qualifications:

• Minimum of a Diploma (D3) in Administration, Business Management, Supply Chain, or a related field.
• Proven experience (1-2 years) in an administrative role, preferably within a procurement or supply chain department.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is essential.
• Excellent organizational and time management skills with a strong attention to detail.
• Ability to communicate effectively, both verbally and in writing, in Bahasa Indonesia and English.
• Strong interpersonal skills and the ability to work collaboratively in a team environment.
• Proactive attitude with the ability to prioritize tasks and meet deadlines.
• Familiarity with procurement software or ERP systems is a plus.

JAPFA is an agribusiness company that engages mainly in the production of animal feed, poultry breeding, commercial farm, consumer products, aquaculture, and beef cattle farming. Founded in Indonesia and now headquartered in Singapore, we employ over 37,000 people across an integrated network of modern farming, processing and distribution facilities in Indonesia, Vietnam, India, Myanmar, and Bangladesh. We believe our people are the key to staying ahead, and we continuously seek talented individuals to grow with us and contribute to our mission.

Visit our official webpage:
https://www.japfa.com/
https://www.japfacomfeed.co.id/