P&C Admin Officer

Plan International; Indonesia; In loco; IDR 66.960.000 - 100.440.000; Tempo pieno

Descrizione del lavoro

Plan International Indonesia membuka posisi P&C Admin Officer yang bertanggung jawab menyiapkan dan memelihara data staf, kontrak, struktur organisasi, kebijakan, serta data audit untuk administrasi People and Culture. Penempatan di Jakarta, kandidat harus memiliki izin kerja di Indonesia.

Posisi ini melibatkan pengelolaan HRIS seperti SAP SF dan Talenta, pelaporan metrik P&C, serta kepatuhan terhadap peraturan ketenagakerjaan lokal dan kebijakan Safeguarding PSHEA serta GEDSI.

Competenze

• Bachelor’s degree in a relevant field with at least 2 years of experience working with HRIS systems such as SAP, Oracle, or Mekari Talenta.
• Experience in HRIS administration and managing staff data for a sizable workforce.

Mansioni

• Coordinate with Talent Acquisition and Talent Management to prepare staff contracts and related letters.
• Maintain staff records (contracts, amendments, letters) both physical and digital.
• Administer HRIS (SAP SF and Talenta) including updating and monitoring databases.
• Prepare reports on people and culture metrics.
• Ensure processes align with local laws and safeguarding policies.

Conoscenze

HRIS experience

Contract management

Labour laws

MS Office

Communication skills

English skills

Formazione

Bachelor's degree in HR/Related field

Strumenti

SAP

Oracle

Mekari Talenta

Descrizione del lavoro

P&C Admin Officer

Perusahaan : Plan International Jenis Pekerjaan : Full-Time Indonesia

Deskripsi Pekerjaan - P&C Admin Officer

About Plan International

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. In Indonesia, Plan International operates since 1969, and in 2017 Yayasan Plan International Indonesia (YPII) was established as a national entity of Plan International in Indonesia. YPII is currently implementing its Country Strategy 5 (CS 5) covering the fiscal year 2023 to 2027, where the country’s purpose is in line with the global Plan International’s Purpose “to advance children’s rights and equality for girls”. Our ambition is to enable at least 3 million girls and young women to be healthy, educated, empowered, safe and protected. It means that we will take action to identify and facilitate the removal of obstacles that prevent children, especially girls, and young women from enjoying their rights and participating fully in Indonesian society. This goal will be achieved by implementing quality programmes and projects as well as influencing decision-makers and key stakeholders to make the required changes.

P osition Summary

People and Culture Admin Officer responsible for preparing and maintaining staff data and contracts, organizational structures, organizational policies and procedures, and preparing audit data requirements for people and culture administration.

Location

This role and project will be based in Jakarta. Candidates must be authorized to work in Indonesia, as this role does not offer visa sponsorship.

Reporting And Supervision

People and Culture Admin Officer reports to People and Culture Manager. The position has a functional relationship with all staffs for People and Culture Administration process.

Primary Responsibilities

1.People and Culture Administration

• Coordinate with Talent Acquisition and Talent Management Specialist and Learning and Development Specialist to create staff contracts, amendments, officer-in-charge, special assignment, mutual agreement, quitclaim, and other required letters, then provide these letters to staff to get their signature.
• Maintain physical and digital personnel records such as contracts, amendments, office in-charge, special assignment letter, mutual agreement, quit claim , etc.
• Send reminder on staff’s contract to staffs and their supervisor.
• Calculate and prepare documents for final payment.
• Coordinate with Employee Relations Specialist to prepare off-boarding clearance documents.

2.Maintain People and Culture Database

• Update and maintain monthly staff list (joining, leaving, office in-charge, special assignment, etc.) and circulate it to Finance and People and Culture team.
• Administer HRIS (SAP SF and Talenta) including updating and monitoring database.
• Update organization structure and People and Culture policies and procedures.
• Prepare reports on people and culture related metrics.
• Prepare audit requirements in People and Culture.
• Coordinate with archiving company to store physical documents and IT to store digital documents.

3.People Experience

• Ensure all administration processes are in-line with organization regulations and local law, including performance management, contract management, and separation process

4.Safeguarding PSHEA (Preventing Sexual Harassment, Exploitation, and Abuse) and GEDSI (Gender Equality, Disability and Social Inclusion)

• Assisting the implementation of Plan International’s global policies for Safeguarding Children and Program Participants, PSHEA (Preventing Sexual Harassment, Exploitation, and Abuse) and GEDSI (Gender Equality, Disability and Social Inclusion) in staff personnel administration process.
• Understand and put into practice the responsibilities under Safeguarding, PSHEA, and GEDSI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.

Qualifications And Experience

Experience and Knowledge

• Bachelor’s degree in a relevant field, with at least 2 years of experience working with Human Resources Information Systems (HRIS), such as SAP, Oracle, or Mekari Talenta.
• At least 2 (two) years of experience in HRIS administration and managing employee data for a workforce of at least 250 employees, predominantly under fixed-term employment contracts (PKWT), including contract administration and monitoring.
• Working knowledge of Indonesian labour laws and regulations.
• Good written and verbal communication skills, as well as strong interpersonal skills.
• Proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
• Applicants with disabilities, including those with mild physical disabilities (e.g., mobility or leg-related disabilities), are encouraged to apply.

Skills and Competencies

• Strong attention to detail and a high level of accuracy.
• Good communication and interpersonal skills.
• Ability to work collaboratively as part of a team.
• Ability to work effectively in a multicultural environment.
• Understanding of human rights and children’s rights.
• Proficiency in computer applications and digital tools.
• Demonstrated ability to maintain confidentiality and handle sensitive information responsibly.
• Good written English skills.

Yayasan Plan International Indonesia is committed to protecting children’s rights and ensuring equal opportunity, non-discrimination, and a culture that promotes gender equality, girls’ rights, and inclusion.

Pre-employment checks will be conducted in line with Plan International’s Safeguarding Children and Young People (PSHEA) policy.

Please note that Plan International never sends unsolicited emails requesting payment from candidates.