Operations Admin & Coordination Specialist

PT Kopi Bumi Alami; Tangerang; Vor Ort; IDR 89.280.000 - 133.920.000; Vollzeit

Zusammenfassung

PT Kopi Bumi Alami is seeking an Operational Admin to support Management by monitoring day-to-day operations and ensuring requests, transactions, and documents are followed up, completed, and reported.

This role emphasizes organization, proactive follow-up, and clear communication across departments. Candidates should be proficient in MS Office / Google Workspace and able to handle confidential information, reporting to Management with regular updates.

Qualifikationen

• Experience in administration, operations, or management support is preferred.
• Strong organizational and coordination abilities.
• Excellent communication and interpersonal skills.

Aufgaben

• Monitor and follow up on pending tasks across departments to ensure nothing is missed.
• Follow up with Finance regarding payment requests, transaction status, reimbursements, and supporting documents, while payment processing remains under the Finance PIC.
• Follow up with Purchasing & Inventory regarding requisitions, purchasing status, deliveries, stock-related requests, and required documentation.
• Recheck that transactions, requests, and operational activities have been properly completed and reported by the responsible PIC.
• Maintain a clear list of pending, ongoing, and completed matters for Management.
• Follow up with each department regarding missing documents, reports, approvals, or information.
• Monitor operational readiness, including meeting rooms, equipment, facilities, and other Management requirements.
• Coordinate follow-ups when operational issues occur and escalated unresolved or urgent matters to Management.
• Ensure Management instructions are communicated to the relevant PIC and followed through until completion.
• Provide regular updates to Management on outstanding tasks, issues, and items requiring decisions.
• Support Management with general administrative coordination and ad-hoc operational follow-ups.

Kenntnisse

Highly organized

Detail-oriented

Follow-up

Proactive

Multitasking

Communication skills

Confidential handling

Tools

Microsoft Office

Google Workspace

Jobbeschreibung

PT Kopi Bumi Alami is seeking an Operational Admin to support Management by monitoring day-to-day operations and ensuring requests, transactions, and documents are followed up, completed, and reported.

This role emphasizes organization, proactive follow-up, and clear communication across departments. Candidates should be proficient in MS Office / Google Workspace and able to handle confidential information, reporting to Management with regular updates.