Operational Assistant (Mandarin Speaker)

PT. Colltech Solutions Indonesia; Kota Yogyakarta; On-site; IDR 100,440,000 - 145,080,000; Part time

Job summary

PT. Colltech Solutions Indonesia is seeking an Operational Assistant (Mandarin Speaker) in Yogyakarta on a contract basis.

You will provide comprehensive administrative and operational support to management and multiple departments, using Mandarin to liaise with Chinese-speaking clients and partners. The role requires strong organizational and multitasking abilities, fluency in Mandarin and English, and proficiency with MS Office.

Qualifications

• Fluent Mandarin Chinese with strong English communication.
• Experience in an administrative or operational support role.
• Excellent organizational and multitasking abilities.
• Proficient with Microsoft Office and IT literacy.
• Ability to work independently and as part of a team.

Responsibilities

• Provide comprehensive administrative support to senior management and departmental teams.
• Manage schedules, appointments and meetings, including preparation of meeting materials and documentation.
• Handle incoming and outgoing correspondence, emails and telephone communications.
• Maintain and organise office files, records and databases in an efficient and accessible manner.
• Assist with event coordination and logistics for company meetings, presentations and corporate activities.
• Liaise with Chinese-speaking clients and partners, providing translation and interpretation services as needed.
• Prepare reports, presentations and administrative documents with accuracy and attention to detail.
• Coordinate with various departments to ensure seamless workflow and operational continuity.
• Support procurement processes and vendor management activities.
• Assist in maintaining office facilities, equipment and supplies.

Skills

Mandarin fluency

English proficiency

Organizational skills

Time management

Customer service

Team collaboration

Tools

MS Office

Scheduling software

Job description

About the role

We are seeking an Operational Assistant (Mandarin Speaker) to join PT. Colltech Solutions Indonesia in Yogyakarta on a contract basis. This is a key support position that will play an important role in ensuring smooth day-to-day operations across our office. You will be responsible for providing comprehensive administrative and operational support to management and various departments, whilst utilising your Mandarin language skills to facilitate communication with our Chinese-speaking clients and partners. This role is essential to maintaining our operational efficiency and enhancing our international business relationships.

Key responsibilities

Provide comprehensive administrative support to senior management and departmental teams

Manage schedules, appointments and meetings, including preparation of meeting materials and documentation

Handle incoming and outgoing correspondence, emails and telephone communications

Maintain and organise office files, records and databases in an efficient and accessible manner

Assist with event coordination and logistics for company meetings, presentations and corporate activities

Liaise with Chinese-speaking clients and partners, providing translation and interpretation services as needed

Prepare reports, presentations and administrative documents with accuracy and attention to detail

Coordinate with various departments to ensure seamless workflow and operational continuity

Support procurement processes and vendor management activities

Assist in maintaining office facilities, equipment and supplies

What we're looking for

Fluent Mandarin Chinese speaker with strong verbal and written communication skills in both Mandarin and English

Proven experience in an administrative or operational support role, ideally within a corporate environment

Excellent organisational skills with the ability to manage multiple tasks and priorities simultaneously

Strong attention to detail and commitment to maintaining high standards of accuracy

Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and general IT literacy

Professional demeanor with excellent interpersonal and customer service skills

Ability to work independently and as part of a collaborative team

Strong time management capabilities and ability to meet deadlines

Experience with scheduling software and office management systems is advantageous

Knowledge of international business practices and cultural sensitivity is preferred

What we offer

PT. Colltech Solutions Indonesia is committed to providing a supportive and professional working environment. As a contract employee, you will have the opportunity to develop valuable operational expertise whilst working with a dynamic team. We value our employees and foster a collaborative workplace culture that encourages professional growth and contribution. This contract role offers flexibility and the chance to gain experience in a growing technology solutions company with international reach.

About us

PT. Colltech Solutions Indonesia is a forward-thinking technology solutions company dedicated to delivering innovative services and support to our diverse client base. We pride ourselves on maintaining strong international partnerships and providing excellent service to our customers across Asia-Pacific. Our team is composed of dedicated professionals committed to excellence, innovation and continuous improvement. We are an equal opportunity employer and welcome applications from talented individuals who share our values and vision for success.