Officer-Property Manager Sumapa

IM3; Jakarta Selatan; On-site; IDR 240,000,000 - 360,000,000; Full time

Job summary

IM3 Circle Sumapa seeks a Building Operations Manager to handle day-to-day property management, ensure safety and regulatory compliance, and coordinate vendor services for a seamless office environment. The role requires strong communication with stakeholders and the ability to oversee multiple building systems.

The successful candidate will manage maintenance, occupant relations, emergency readiness, and space optimization while monitoring costs and reporting on building performance.

Qualifications

• Experience in facilities or building operations.
• Knowledge of safety, regulatory compliance, and vendor management.

Responsibilities

• Oversee daily building operations, ensuring safety, regulatory compliance, and optimal functionality.
• Manage building systems including HVAC, elevators, plumbing, electrical, and security.
• Coordinate preventive maintenance and respond to facilities issues promptly.
• Act as primary contact for occupants and resolve complaints or requests.
• Ensure safety drills, fire safety checks, and emergency preparedness.
• Oversee contracts with vendors for maintenance, cleaning, security, and landscaping.
• Monitor operating expenses and prepare reports on building costs.
• Manage space planning, layouts, and common area utilization.
• Coordinate energy-saving initiatives to reduce costs and environmental impact.
• Facilitate move-ins/outs and maintain documentation of inspections.

Job description

This position is responsible for managing day-to-day property and building operations across Circle Sumapa. The role requires analytical thinking and effective communication with stakeholders in related with policy or any regulations that need to be implemented in the office area.

Scope of Work

Responsible for overseeing the daily operations, maintenance, and safety of a building or facility. This job scope includes:

1. Building Operations

• Ensure the building is fully operational and meets safety, regulatory, and functional standards.
• Oversee building systems, including AC, elevators, plumbing, electrical, and security systems.
• Maintain a clean and hygienic environment.

2. Maintenance and Repairs

• Schedule regular inspections and monitoring preventive maintenance for building equipment and infrastructure.
• Coordinate and supervise contractors for repair or renovation work.
• Address and resolve maintenance requests and issues promptly.
• Monitoring MCP (Master Cleaning Program) from vendors

3. Occupant Management

• Act as the primary point of contact for employee occupants regarding complaints, requests, and inquiries.
• Ensure employee satisfaction by resolving issues and maintaining a high standard of building amenities.
• Facilitate tenant move-ins and move-outs, including inspection and documentation.

4. Safety and Compliance

• Ensure compliance with local building codes, safety regulations, and environmental standards.
• Conduct and coordinate regular fire drills, safety checks, and emergency preparedness exercises.
• Manage security measures, including surveillance systems and access control.

5. Financial and Administrative Duties

• Execute the building's operating budget approved.
• Monitoring expenditures costs
• Prepare reports on building operations expenses.

6. Vendor and Contractor Management

• Manage service contracts for maintenance, cleaning, security, and landscaping.
• Monitor contractor performance and ensure compliance with agreements.

7. Energy and Sustainability Initiatives

• Monitoring energy-saving measures to maintain operational costs and environmental impact.

8. Crisis and Emergency Response

• Act as a contact point between building occupants and the responsible teams to facilitate communication during emergencies, such as power outages, fires, and natural disasters.
• Relay information between the responsible internal teams and external emergency services, including police, fire, and medical teams, as needed.

9. Space Management and Optimization

• Oversee and manage office layouts, furniture arrangements, and common area utilization.

10. Communication and Reporting

• Maintain open communication with stakeholders.
• Provide and present regular updates and reports on building status, and issues.