LO Administrative Support

Cotecna com; Jakarta Pusat; On-site; IDR 44,640,000 - 66,960,000; Full time

Job summary

Cotecna is a leading provider of testing, inspection and certification services. In a 3‑month fixed‑term LO Administrative Support role based in Jakarta, you will act as a Liason Officer for the KSO, handling documents and data entry.

You will verify information in the KSO platform, review requests for inspection, and update data across systems while informing management of any compliance issues and supporting data quality in daily operations.

Qualifications

• Diploma in any major is required.
• Fluent in English and Bahasa Indonesia (reading, writing and speaking).
• Proficient with MS-Office and basic computer skills.

Responsibilities

• Handle documents from KSO and inspection offices.
• Check information quality in the KSO platform and document completeness.
• Review and approve Inspection Requests in the KSO platform.
• Update data in the system for received documents.
• Assist in other data entry tasks as required.
• Inform management of any compliance violations per guidelines.
• Perform additional tasks as assigned by superiors.

Skills

Fluent English

Fluent Bahasa Indonesia

Analytical

Reliable

MS-Office

Education

Diploma degree

Tools

MS-Office

Job description

Cotecna is a leading provider of testing, inspection and certification services. Founded in Switzerland in 1974, Cotecna started off as a family business and has now grown to become a world-class international player with over 7000 employees in more than 140 offices across 50 countries.

Mission of the Role

The LO Administrative Support will have the responsibility to provide administrative assistance in KSO (Kerja Sama Operational) as Liason Officer (LO), this role for definite period of 3 months with possibility to be extended based on business needs.

Key Responsibilities

• Handling documents received from KSO, inspection offices, etc
• Checks the quality of information in the KSO platform and completeness of the documents.
• Review and approve Request for Inspection in KSO platform.
• Updates data in system for all documents received, as required.
• Assists in other data entry, as required.
• Informs the Management of any violation of the Compliance Code and commitment to integrity that occurs in the company’s premises, based on guidelines given.
• Performs additional tasks as assigned by superiors.

Qualifications, Experience and Technical Skills

• Minimum Diploma degree from any major.
• English and Bahasa Indonesian (reading, writing and spoken) – Fluent
• Computer literate and able to use MS-Office
• Analytical and reliable
• Good knowledge of International Trade / Shipping terms and processes will be an advantage
• Working experience in the international trade and/or in the Inspection environment will be an advantage