Legal Secretary & Document Control Specialist

amIT Global Solutions Sdn Bhd; Indonesia; On-site; IDR 78,120,000 - 133,920,000; Full time

Job summary

Lemonilo is seeking a meticulous Legal Department Administrator to organize the department's documents, support signing workflows, and handle daily admin tasks. You will maintain the DMS, coordinate with the Board for signatures, and prepare confidential communications to ensure compliance and efficiency.

Applicants should have a diploma or bachelor’s in administration or law, 3–4 years in legal admin, and strong English plus MS Office/Google Workspace skills for precise, confidential work.

Qualifications

• Diploma or Bachelor's Degree in Administration, Secretarial Studies, Law with GPA 3.00.
• 3–4 years of experience in legal administration or related roles.
• Familiarity with Legal Department processes and document requirements.
• Proficient in English, written and verbal, and skilled with MS Office & Google Workspace.

Responsibilities

• Document Management & Filing: maintain and update the DMS and track expiration dates.
• Document Signing & Coordination: coordinate signatures from Board/Commissioners and ensure timely processing.
• Administrative & Secretarial Support: prepare/edit documents and handle confidential correspondence.
• Expense & Administrative Tracking: record invoices, requests, and reimbursements with accuracy.

Skills

Document management

English proficiency

Office productivity

Secretarial skills

Education

Bachelor's Degree in Administration, Secretarial Studies, or Law

Diploma in Administration or related field

Tools

Microsoft Office

Google Workspace

Excel

Job description

Lemonilo is seeking a meticulous Legal Department Administrator to organize the department's documents, support signing workflows, and handle daily admin tasks. You will maintain the DMS, coordinate with the Board for signatures, and prepare confidential communications to ensure compliance and efficiency.

Applicants should have a diploma or bachelor’s in administration or law, 3–4 years in legal admin, and strong English plus MS Office/Google Workspace skills for precise, confidential work.