Jakarta Global Health Programs Admin Assistant

FHI 360; Jakarta Pusat; On-site; IDR 86,000,000 - 120,000,000; Full time

Job summary

FHI 360 in Jakarta is seeking a Program Administrative Assistant to support the EpiC Global Health Security program. The role involves coordination with the PAO, finance and operations to provide essential administrative support for project implementation.

The position will be based in Jakarta, Indonesia, and requires a bachelor’s degree, at least one year of relevant experience, and strong MS Office skills. Excellent communication in Bahasa Indonesian and good English are preferred.

Qualifications

• Bachelor’s degree in business studies or public health or related field.
• At least one year relevant experience.
• Working knowledge of Word, Excel and PowerPoint.
• Must be well organized and detail oriented.
• Excellent communication skills with Bahasa Indonesian; English helpful.
• Ability to manage multiple tasks with limited resources.
• Willingness to travel within the country.

Responsibilities

• Provide administrative support to the GHS technical and program staff, including word processing, filing, scheduling and appointments.
• Coordinate with Finance and Operations for activities and ensure SOP compliance.
• Plan, logistics and manage meetings, workshops and trainings; take minutes.
• Maintain filing system for project documents and reports; distribute materials.
• Prepare routine project reports and updates; support planning documents.
• Coordinate travel authorizations and expense reports with finance.
• Monitor consultant usage and ensure compliance with local regulations.
• Perform other duties as assigned.

Skills

Communication skills

Organization

Attention to detail

Bahasa Indonesian

English skills

Independent work

Education

Bachelor’s degree in business studies or public health or related field

Tools

Word

Excel

PowerPoint

Job description

FHI 360 in Jakarta is seeking a Program Administrative Assistant to support the EpiC Global Health Security program. The role involves coordination with the PAO, finance and operations to provide essential administrative support for project implementation.

The position will be based in Jakarta, Indonesia, and requires a bachelor’s degree, at least one year of relevant experience, and strong MS Office skills. Excellent communication in Bahasa Indonesian and good English are preferred.