HR Operations Staff

Green School Bali; Provinsi Bali; On-site; IDR 89,280,000 - 133,920,000; Full time

Job summary

Green School Bali is seeking an HR Operations Staff to coordinate HR functions, maintain employee records, support training programs, and ensure safeguarding standards are met across the school.

You will work closely with HR Manager and team to deliver efficient HR services, drive process improvements, handle reporting, and uphold confidentiality and data protection in a vibrant, international educational community.

Qualifications

• 3–5 years of experience in HR administration, including coordinating training and development programs.
• Bachelor’s degree in Human Resources, Business Administration, or related field required.
• Strong written and verbal English and Bahasa Indonesia communication skills.

Responsibilities

• Employee Records & HR Administration: maintain accurate files, administer documentation and benefits, handle inquiries, ensure data confidentiality.
• Training & Development Coordination: coordinate programs, track budgets/CTR, manage event logistics, support wellbeing initiatives.
• HR Compliance & Safer Recruitment Database: maintain safer recruitment documentation, conduct file audits, prepare for external audits.
• HR Reporting & Data Management: consolidate monthly HR reports, track metrics, analyze workforce data for decision-making.
• Additional HR Operational Support & Process Improvement: assist with general HR operations, streamline workflows, support special projects.

Skills

HR administration

Training coordination

Data analysis

Process improvement

Communication (EN/ID)

Confidentiality

Problem solving

Education

Bachelor’s degree in HR / Business Administration

Tools

SunFish HR

GreatDay HR

Google Workspace

Job description

Are you a detail-oriented and proactive HR professional who excels at maintaining operational excellence, streamlining administrative processes, and supporting a thriving workplace culture?

Green School Bali is looking for an HR Operations Staff member to coordinate and manage key HR functions, including training and development, employee records, compliance, reporting, and safer recruitment data. In this pivotal role, you will ensure our HR documentation and operational practices are accurate, efficient, and fully aligned with school policies and international safeguarding standards. Working closely with the HR Manager, HR Generalist, and HR Support, you’ll serve as an essential contributor to seamless HR service delivery while driving continuous improvement across our vibrant, values-driven school community.

What You Will Do:

Employee Records & HR Administration (35%): Maintain accurate employee files, administer documentation and BPJS/insurance benefits, handle inquiries, and ensure strict data confidentiality.

Training & Development Coordination (25%): Coordinate training programs, track budgets and Central Training Register (CTR) records, manage event logistics, and support employee wellbeing initiatives.

HR Compliance & Safer Recruitment Database (20%): Maintain & verify safer recruitment documentation, conduct file audits, and ensure readiness for external audits.

HR Reporting & Data Management (15%): Consolidate monthly operational reports, track key HR metrics, analyze workforce data, and support management decision-making.

Additional HR Operational Support and Process Improvement (5%): Assist with general HR operations, streamline administrative workflows, and support special HR projects as needed.

Who We Are Looking For:

Experience: Minimum of 3–5 years of experience in HR administration, including coordinating training and development programs, preferably in an educational or non‑profit setting.

Education: A Bachelor’s degree in Human Resources, Business Administration, or a related field is required.

Skills: Strong verbal and written communication in both English and Bahasa Indonesia. Proficient in HRIS (SunFish HR, GreatDay HR) and Google Workspace. Demonstrated expertise in process improvement, problem‑solving, data analysis, and efficient HR service delivery.

Attributes: Highly detailed, organized, accountable, and proactive with strong problem‑solving skills. A collaborative, adaptable, and service‑oriented professional who models inclusivity, integrity, and discretion. Demonstrates strict confidentiality, ethical judgment, and a commitment to safeguarding, sustainability, and green school values.

Why Green School Bali?

Join a vibrant international school community in the heart of Bali, where staff and families from around the world come together to reimagine education. As an HR Operations Staff member, you’ll have the opportunity to work across diverse HR functions, support our global workforce, and collaborate with a dedicated team while contributing to Green School’s unique approach to sustainability, operational excellence, and community wellbeing.

Our Core Commitment to Child Protection:

Please refer to our Student Safeguarding Policy through the following link:

Green School Bali is committed to safeguarding and promoting the welfare of all the students in our care and expects all applicants to share this commitment. We follow safe recruitment practices, which are aligned with the recommendations of the International Task Force on Child Protection. We hold ourselves to a high standard of effective recruiting practices with specific attention to child protection. All appointments are subject to an interview, identity checks, criminal record checks, social media checks, successful references, as well as due visa and work permit process as required by Indonesian law.

GSB is committed to diversity within its team, organisational practices, policies and culture. It recognises that people with different backgrounds, skills, attitudes and experiences bring fresh ideas and perceptions, and it encourages and leverages these differences to make its work more relevant and approachable. Green School Bali will not discriminate or tolerate discriminatory behaviour on any grounds such as, but not limited to, race, gender, disability, nationality, national or ethnic origin, religion or belief, marital/partnership or family status, sexual orientation, age or socioeconomic background. Green School Bali strives to be an inclusive workplace where everyone feels a sense of belonging, has a voice, can raise concerns, and feels comfortable and confident. It expects everyone who works with it to share this commitment and to act accordingly, as it aspires to best serve the mission and its community.

Thank you for your interest in Green School Bali.