HR Operations Intern: Documents, Data, & Recruiting Support

FMI Field Management Ireland; Kota Mojokerto; On-site; IDR 22,320,000 - 33,480,000; Full time

Job summary

FMI Field Management Ireland is seeking an HR Intern to support the HR team with employee documentation, recruitment coordination, and people operations. The role involves organizing hard files, updating records, and maintaining absence records to ensure accurate personnel data.

You will assist with interview coordination, support production screening activities, scan and archive documents in Talenta and Personio, and contribute to a positive employee experience while learning HR administration

Qualifications

• Recently completed a diploma or bachelor’s degree in Human Resources, Psychology, Business Administration, or a related field.

Responsibilities

• Organize Employee Documentation – Maintain employee hard files by checking document completeness and keeping records structured and easy to access.
• Update Employee Data – Support accurate employee information by updating records in internal databases and HR systems when changes or missing details are identified.
• Support Absence Records – Collect, scan, and compile employee medical certificates and absence-related documents into organized files.
• Assist Recruitment Activities – Assist with candidate communication through WhatsApp and email, including interview invitations and follow-up coordination and help the HR team prepare and manage screening activities for production roles in a timely and organized manner.
• Assist Document Administration – Scan, upload, and archive HR documents in the appropriate systems, including Talenta and Personio, to support accurate and efficient processes.
• Contribute to People Engagement – Support people engagement activities that help create a positive and connected employee experience.

Job description

FMI Field Management Ireland is seeking an HR Intern to support the HR team with employee documentation, recruitment coordination, and people operations. The role involves organizing hard files, updating records, and maintaining absence records to ensure accurate personnel data.

You will assist with interview coordination, support production screening activities, scan and archive documents in Talenta and Personio, and contribute to a positive employee experience while learning HR administration