Flexible Global HR Operations & Compliance Specialist

IBMC; Pulau Untung Jawa; On-site; IDR 150,000,000 - 240,000,000; Full time

Job summary

IBMC is seeking an HR Operations & Compliance Specialist to ensure accuracy and compliance of internal HR administration, with focus on data integrity and documentation. This role collaborates with Finance on payroll inputs and with Talent Acquisition on onboarding logistics, while owning compliance outcomes.

The ideal candidate identifies and fixes problems proactively, supports onboarding and offboarding, and helps maintain thorough HR documentation for a fast-growing, international service

Qualifications

• HR operations experience with employee records and documentation.
• Payroll coordination and data accuracy awareness.
• Onboarding/offboarding process management.
• Attention to compliance and data integrity.

Responsibilities

• Maintain accurate employee records, HR databases, and personnel files.
• Ensure employee information is complete, updated, and properly documented.
• Manage HR documentation, including employment agreements, contract amendments, employee letters, and other personnel documents.
• Regularly review HR data to identify missing information, inconsistencies, or documentation gaps.
• Coordinate employee onboarding and offboarding processes.
• Prepare required documentation for new hires, employee changes, and resignations.
• Ensure employee status changes, contract updates, and other HR processes are properly recorded and completed.
• Maintain clear documentation throughout the employee lifecycle.
• Prepare and verify employee information required for monthly payroll processing.
• Coordinate employee data updates with the Finance team.
• Ensure changes related to salary, allowances, deductions, attendance, and employee status are accurately communicated.
• Investigate and resolve discrepancies between HR records and payroll data.
• Support day-to-day employee inquiries and HR requests.
• Assist with employee relations processes, including warning letters, performance documentation, and investigations.
• Maintain proper documentation and records for employee-related matters.
• Support Talent Acquisition activities through interview scheduling, candidate documentation, and onboarding preparation.
• Coordinate handover of new hires from recruitment into employment.
• Maintain accurate recruitment and onboarding records.
• Opportunity to work in a fast-growing international HR services company.
• Exposure to global clients, international employment practices, and cross-border HR operations.
• Direct collaboration with leadership and the opportunity to improve HR processes from the ground up.
• Learning opportunities in HR operations, employee lifecycle management, and Indonesian employment practices.
• Flexible working environment.

Job description

IBMC is seeking an HR Operations & Compliance Specialist to ensure accuracy and compliance of internal HR administration, with focus on data integrity and documentation. This role collaborates with Finance on payroll inputs and with Talent Acquisition on onboarding logistics, while owning compliance outcomes.

The ideal candidate identifies and fixes problems proactively, supports onboarding and offboarding, and helps maintain thorough HR documentation for a fast-growing, international service