HR Admin Intern: Data, Docs & Recruitment Support

Arethia; Kota Mojokerto; On-site; IDR 33,480,000 - 55,800,000; Part time

Job summary

Arethia is seeking an HR Intern to support the HR team with employee documentation, recruitment coordination, and people operations running smoothly. You will organize employee hard files, update records, and help maintain absence records while assisting interview coordination and production screening activities.

Through this internship you will gain practical exposure to HR administration, recruitment support, employee data management, and people engagement activities while contributing to

Qualifications

• Recently completed a diploma or bachelor’s degree in Human Resources, Psychology, Business Administration, or a related field.
• Demonstrates good organizational skills, attention to detail, and willingness to work with employee documents and administrative data.
• Communicates clearly and professionally in Bahasa Indonesia, with basic English communication skills preferred for HR documentation and systems.
• Comfortable using Microsoft Office or Google Workspace and willing to learn HR systems such as Talenta and Personio.

Responsibilities

• Organize Employee Documentation – Maintain employee hard files by checking document completeness and keeping records structured and easy to access.
• Update Employee Data – Support accurate employee information by updating records in internal databases and HR systems when changes or missing details are identified.
• Support Absence Records – Collect, scan, and compile employee medical certificates and absence-related documents into organized files.
• Assist Recruitment Activities – Assist with candidate communication through WhatsApp and email, including interview invitations and follow-up coordination and help the HR team prepare and manage screening activities for production roles in a timely and organized manner.
• Assist Document Administration – Scan, upload, and archive HR documents in the appropriate systems, including Talenta and Personio, to support accurate and efficient processes.
• Contribute to People Engagement – Support people engagement activities that help create a positive and connected employee experience.

Skills

Organizational skills

Attention to detail

Communication in Bahasa Indonesia

Basic English communication

Microsoft Office / Google Workspace

Education

Diploma or Bachelor's in HR/ Psychology/ Business Administration

Tools

Talenta

Personio

Job description

Arethia is seeking an HR Intern to support the HR team with employee documentation, recruitment coordination, and people operations running smoothly. You will organize employee hard files, update records, and help maintain absence records while assisting interview coordination and production screening activities.

Through this internship you will gain practical exposure to HR administration, recruitment support, employee data management, and people engagement activities while contributing to