HR & GA Admin (Indonesia)

Ecomobi; Jakarta Pusat; On-site; IDR 66,960,000 - 100,440,000; Full time

Benefits offered by this job

Lunch subsidy

Laptop subsidy

Transportation allowance

Annual leave increase

Training budget

Holiday bonuses

13th month salary

Health insurance

Team building

International environment

Job summary

Ecomobi is seeking an Admin in Jakarta to support HR admin, office operations, and GA tasks. You will help with attendance, payroll data prep, onboarding/offboarding, and vendor coordination.

The role requires a Bachelor's degree, at least 2 years in admin/procurement or facilities, and strong Excel skills for budgeting. Fluency in detail-oriented work and vendor management are essential.

Qualifications

• Bachelor’s degree in related field required.
• Minimum 2 years in Office Administration, Procurement, or Facilities.
• Experience in media agencies, production houses, or livestream studios preferred.
• Strong Excel skills for budget tracking and data sorting.
• Experience with digital attendance systems or face recognition is a plus.

Responsibilities

• Assist HR administration and office operations to support staff needs.
• Handle attendance, leave, permits, and payroll data prep.
• Maintain HR filing systems and onboarding/offboarding processes.
• Organize internal activities and communications.
• Manage general affairs: office cleanliness, pantry, and facilities.
• Oversee vendor payments and office procurement.

Skills

Excel proficiency

Vendor management

Attention to detail

Problem solving

Education

Bachelor’s degree in Business Administration, Human Resources, Finance, or related field

Tools

Attendance systems

Face-recognition software

Job description

Our Story

Ecomobi is Southeast Asia’s leading Creator Commerce Ecosystem — where technology, data, and creativity converge to redefine how brands grow in the digital age.

Built on deep expertise in affiliate marketing and social commerce, we deliver end-to-end, full-funnel growth solutions that span the entire value chain: from cutting-edge technology infrastructure and affiliate platform development, to strategic partner acquisition, precision campaign optimization, livestream commerce enablement, and integrated influencer marketing at scale.

At the heart of our ecosystem is an unparalleled network of nearly 2 million publishers, 300,000+ creators, and 2,000+ premium brand partners across APAC — a community we have cultivated through performance-driven partnerships and a relentless focus on measurable impact. Trusted by world-class brands including Lazada, Unilever, and L’Oréal, we don’t just connect brands with audiences — we engineer growth outcomes backed by data and powered by innovation.

As we continue to expand our footprint across Southeast Asia and beyond, we are looking for exceptional talent who share our ambition to shape the future of the creator economy.

JOB DESCRIPTION

Job title: Admin

Department: Direct Brand

Company: Ecomobi

Location: Indo

Level: Staff

Responsibility:

Responsible for assisting with HR administration and office operations to ensure that employee needs and office facilities are managed effectively, systematically, and in a timely manner.1. HR Administration

• Review and compile employee attendance records.
• Manage administration for leave, permits, sick leave, and absences.
• Update the employee database.
• Manage and maintain HR document filing systems.
• Assist in preparing data for payroll and other HR administrative requirements.
• Assisting the CV screening process & Assist with background checks for prospective employees (if any for help TA, Just in case there is a significant expansion in the project’s continuation.)
• Assist with onboarding and offboarding administrative processes.

1. Internal Communication & Events

• Organize internal activities such as monthly birthday celebrations and other employee events.
• Create posters and internal communication materials.
• Distribute company announcements and information to employees.
• Assist in the preparation and execution of internal events.

1. General Affairs (GA)

• Ensure office cleanliness and tidiness.
• Ensure the availability of pantry supplies, snacks, and office supplies.
• Inspect office facilities and conditions.
• Follow up on and monitor office facility repairs.
• Coordinate with building management, vendors, and technicians.

1. Vendor & Office Administration

• Manage administration and monitor payments for rent, service charges, sinking funds, electricity, internet, and other office requirements.
• Monitor vendor contracts and services.
• Assist with the procurement of office operational supplies.
• Maintain documentation and filing for GA administration.

Competencies:

• Bachelor’s degree in Business Administration, Human Resources, Finance, or a related field.
• Minimum 2 years of experience in Office Administration, Procurement, or Facilities Management.
• Direct experience managing administrative tasks for Media agencies, Production houses, or Livestream studios is highly preferred.
• Proficient in Microsoft Excel (data sorting, basic financial tracking formulas, pivot tables) for budget tracking.
• Experience working with digital attendance systems or face-recognition software.
• High level of attention to detail and numeric accuracy.
• Strong negotiation and vendor management skills.
• Excellent problem-solving skills with a “can-do” attitude under fast-paced pressure.

Benefits:

• 100% Salary and allowances for 3-month Probation
• Lunch subsidy: 30,000 IDR/working day, Laptop subsidy: 250,000 IDR/month, Transportation: 250,000 IDR/month, following HR regulation and TNC
• Employee gets 1 more annual leave for each 3 working years
• Fund for Training & Development: annual training budget according to rank; the company also frequently organizes internal training courses and training with external instructors.
• Bonuses for holidays and special occasions: New Year’s Day, THR, birthdays,… (following regional benefit regulation)
• 13th month salary; bonus based on working performance(quarterly) and Salary review twice a year
• Personal Healthcare Insurance besides Social and Medical Insurance; annual health check-up
• Teambuilding: from 2-3 times/year, both local and overseas
• International working environment with foreign colleagues and partners
• Opportunities for professional training on jobs and skills

Other information:

• Working hour: 9AM – 6PM (From Monday to Friday)
• Working location: Lippo Kuningan, 28th Gedung Lippo Kuningan H. R. Kav B-12, RT.6/RW.7, Kuningan, Karet Kuningan, Kecamatan Setiabudi, Kota Jakarta Selatan, Daerah Khusus Ibukota Jakarta 12920.