HR ASSISTANT

Chain; Sentul; On-site; IDR 140,056,022 - 210,084,033; Full time

Job summary

Chain in Sentul, Jawa Timur, is looking for an HR professional to manage daily attendance, maintain staff records, and support recruitment activities. Responsibilities include processing leave forms, onboarding new staff, and handling communication within the HR team.

The ideal candidate will ensure accurate staff information in the Master Listing and provide backup to HR colleagues as needed. If you are organized and detail-oriented, this could be the right role for you.

Responsibilities

• Manage daily attendance and update attendance reports.
• Maintain and update staff leave records.
• Process approved leave forms and update summaries.
• Inform staff on leave approval or rejection.
• Maintain Master's Listings with staff information.
• Ensure annual submission of Personal Information Update forms.
• Handle new staff onboarding processes.
• Manage staff personal files and conduct monthly updates.
• Arrange new staff bank account openings.
• Support recruitment activities and job postings.
• Handle company communication professionally.
• Provide backup support to HR team members.

Job description

• Manage daily attendance and update attendance reports, including working staff, resigned, terminated, and leave applications.
• Maintain and update staff leave records (Annual Leave, MC, EL, UPL, and other leave types).
• Process approved leave forms, update attendance and leave summaries, and file documents promptly.
• Inform staff on leave approval or rejection status.
• Maintain and update the Master Listing with accurate staff information, including transfers, resignation, termination, confirmation, salary increment, bank details, and personal information.
• Ensure annual submission and updating of staff Personal Information Update forms.
• Handle new staff onboarding, including briefing on company rules, preparing ID tag, thumbprint, access card, locker control, and completing documentation.
• Manage and maintain staff personal files, conduct monthly updates, and scan documents for HR records.
• Arrange new staff bank account openings (RHB/CIMB/PBB).
• Support recruitment activities, including job posting, interview coordination, candidate communication, and confirming reporting dates.
• Handle company communication channels professionally (WhatsApp/direct messages).
• Provide backup support to HR team members and assist with ad-hoc HR tasks as required.