Global Project Office & Coordination Specialist

SJ Group; Jakarta Pusat; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

SJ Group, a global urban and infrastructure consultancy, is seeking an organized Project Administration professional to join our Jakarta team. You will manage project office administration, correspondence, meetings, timesheets and onboarding, ensuring confidentiality and compliance across HR, finance and procurement teams.

With a focus on accuracy, coordination, and proactive support, you will help keep project documentation in order, support reporting, and facilitate smooth client and

Responsibilities

• Project Office Administration
• Correspondence Management
• Document Coordination Support
• Meeting Coordination
• Minutes of Meeting Support
• Action and Decision Tracking
• Reporting Assistance
• Timesheet and Attendance Support
• Mobilization and Onboarding Administration
• Project Filing and Records Control
• Register Maintenance Support
• Coordination with HR, Finance, and Commercial Teams
• Procurement and Logistics Administration
• Client and Contractor Coordination Support
• Confidentiality and Information Control
• Audit and Compliance Support
• Close-Out Administration

Job description

SJ Group, a global urban and infrastructure consultancy, is seeking an organized Project Administration professional to join our Jakarta team. You will manage project office administration, correspondence, meetings, timesheets and onboarding, ensuring confidentiality and compliance across HR, finance and procurement teams.

With a focus on accuracy, coordination, and proactive support, you will help keep project documentation in order, support reporting, and facilitate smooth client and