Global Health Programs Admin Assistant

FHI 360; Jakarta Pusat; On-site; IDR 86,000,000 - 120,000,000; Full time

Job summary

The EpiC Global Health Security (GHS) Program Administrative Assistant role is based in Jakarta, Indonesia, and supports the technical team on project management and implementation activities in Jakarta and the GHS project areas.

You will coordinate closely with the PAO and the Finance/Operations teams to provide essential operations support, including procurement, finance reporting, and program reporting, ensuring timely and compliant administrative processes across the project.

Qualifications

• Bachelor’s degree in business studies or public health or related field.
• At least one year relevant experience.
• Working knowledge of Word, Excel and PowerPoint.
• Must be well organized, self-starter with attention to detail.
• Excellent communication skills and good command in Bahasa Indonesian; English desirable.
• Ability to meet deadlines with high level of accuracy.

Responsibilities

• Provide administrative support to the GHS technical and program staff, including scheduling and filing.
• Coordinate travel authorizations and travel expense reports in collaboration with Finance.
• Plan and organize meetings, workshops and trainings; take and disseminate minutes.
• Maintain filing systems for project documents, work plans and reports.
• Prepare routine project reports such as weekly updates and annual work plans.
• Monitor consultancy usage and ensure compliance with regulations.

Skills

Communication skills

Organizational skills

Bahasa Indonesian

English language

Self-starter

Education

Bachelor’s degree

Tools

Word

Excel

PowerPoint

Job description

The EpiC Global Health Security (GHS) Program Administrative Assistant role is based in Jakarta, Indonesia, and supports the technical team on project management and implementation activities in Jakarta and the GHS project areas.

You will coordinate closely with the PAO and the Finance/Operations teams to provide essential operations support, including procurement, finance reporting, and program reporting, ensuring timely and compliant administrative processes across the project.