General Affairs Assistant Manager

PT Mane Indonesia; Cikarang; On-site; IDR 420,000,000 - 560,000,000; Full time

Job summary

MANE in Indonesia is seeking a General Affairs Assistant Manager to lead workplace operations and support business continuity across facilities, security, housekeeping, fleet and asset management.

You will collaborate with cross-functional teams to drive operational excellence, manage budgets, and ensure GMP compliance in our manufacturing environment. Strong leadership and Excel skills are essential.

Qualifications

• Bachelor's degree in any discipline.
• Minimum 5 years of General Affairs experience with supervisory/leadership responsibilities.
• Strong communication and stakeholder management skills.
• Experience in budgeting, cost control, and vendor management.
• Knowledge of facility management, security, housekeeping, fleet, and asset management.
• Familiarity with GMP in manufacturing environments.
• Strong analytical, problem-solving, and decision-making abilities.
• Proficient in Microsoft Excel and MS Office.
• Proficient in English (written and spoken).

Responsibilities

• Lead and oversee General Affairs operations for efficient day-to-day business support.
• Manage facility operations, security, housekeeping, fleet administration, and assets.
• Develop, monitor, and control departmental budgets for cost-effective operations.
• Build and maintain relationships with vendors, contractors, and service providers.
• Establish, monitor, and improve departmental KPIs to drive excellence.
• Ensure compliance with policies, safety regulations, and GMP.
• Analyze data, prepare reports, and propose continuous improvement initiatives.
• Collaborate with internal stakeholders to support business needs.

Skills

Communication skills

Interpersonal skills

Stakeholder management

Budget planning

Cost control

Vendor management

Facility management

GMP knowledge

Analytical thinking

Problem-solving

MS Excel

English proficiency

Education

Bachelor's degree

Tools

Microsoft Excel

Job description

\"As a General Affairs Assistant Manager, you will lead General Affairs operations to ensure efficient workplace management and support business continuity. You will collaborate with cross-functional teams to maintain operational excellence across facilities, security, housekeeping, fleet, and asset management.\"

Key Responsibilities :

• Lead and oversee General Affairs operations to ensure efficient day-to-day business support.
• Manage facility operations, security, housekeeping, fleet administration, and company assets.
• Develop, monitor, and control departmental budgets to achieve cost-effective operations.
• Build and maintain strong relationships with vendors, contractors, and service providers.
• Establish, monitor, and improve departmental KPIs to drive operational excellence.
• Ensure compliance with company policies, safety regulations, and Good Manufacturing Practices (GMP).
• Analyze operational data, prepare reports, and recommend continuous improvement initiatives.
• Collaborate with internal stakeholders to support business needs and organizational objectives.

Requirements :

• Bachelor's Degree (S1) in any discipline.
• Minimum 5 years of experience in General Affairs, including experience in a supervisory or leadership role.
• Strong communication, interpersonal, and stakeholder management skills.
• Proven experience in budget planning, cost control, and vendor management.
• Good knowledge of facility management, security operations, housekeeping, fleet administration, and asset management.
• Familiar with Good Manufacturing Practices (GMP) in a manufacturing environment.
• Strong analytical, problem-solving, and decision-making skills.
• Proficient in Microsoft Office, particularly Microsoft Excel.
• Good command of English, both written and spoken.

Unlock job insights

Join MANE, the first French Group and a global leader in the Fragrance and Flavour industry. Owned and operated by the Mane family since 1871, we have a rich history rooted in Le Bar-sur-Loup, South of France, and a presence in nearly 39 countries with offices, production sites and innovation centres.

Our Fragrance division crafts captivating signatures for the world’s most prestigious perfumes. Our Flavours division develops innovative solutions for leading food and drink brands. Through our Ingredients division, we provide unique raw materials that fuel creativity.

Who We Are

Join MANE, the first French Group and a global leader in the Fragrance and Flavour industry. Owned and operated by the Mane family since 1871, we have a rich history rooted in Le Bar-sur-Loup, South of France, and a presence in nearly 39 countries with offices, production sites and innovation centres.

Our Fragrance division crafts captivating signatures for the world’s most prestigious perfumes. Our Flavours division develops innovative solutions for leading food and drink brands. Through our Ingredients division, we provide unique raw materials that fuel creativity.