Personal Assistant

PT Mane Indonesia; Cikarang; On-site; IDR 100,440,000 - 167,400,000; Full time

Job summary

MANE is seeking a Personal Assistant to support the Manufacturing Director in Indonesia. You will manage calendars, coordinate meetings, prepare reports, and handle confidential documents with discretion.

The role requires a bachelor's degree and at least 5 years of senior support experience, preferably in a manufacturing setting. Proficiency in Microsoft Office and excellent English communication are essential to ensure smooth daily operations.

Qualifications

• Bachelor's degree in Business Administration, Management, Industrial Engineering, or related field.
• Minimum 5 years of experience as Personal Assistant/Executive Assistant/Secretary or similar, preferably supporting a Director/head-level position.
• Experience in a manufacturing or industrial environment is preferred.
• Strong organizational, time management, and coordination skills.
• Excellent communication and interpersonal skills with management and stakeholders.
• Proficient in Microsoft Office, especially Excel, PowerPoint, and Word.
• Strong attention to detail and ability to manage multiple priorities.
• Able to handle confidential information with discretion.
• Proactive, responsive, well-organized, and independent work style.
• Good command of English, both written and verbal.

Responsibilities

• Provide professional administrative and coordination support to the Manufacturing Director.
• Manage the Director's calendar, meetings, appointments, and daily schedule.
• Coordinate internal and external meetings, including agendas, materials, and minutes.
• Prepare, organize, and maintain reports, presentations, and confidential documents.
• Coordinate communication with internal departments and external parties.
• Monitor and follow up on action items, deadlines, and key assignments from meetings.
• Assist in preparing management reports, presentations, and data for decision-making.
• Arrange business travel, accommodation, transportation, and related arrangements as required.
• Handle confidential and sensitive information with discretion and professionalism.
• Support ad-hoc administrative tasks assigned by the Manufacturing Director.

Skills

Organizational skills

Time management

Coordination skills

Communication skills

Interpersonal skills

English proficiency

Education

Bachelor's degree in Business Administration/Management/Industrial Engineering

Tools

Microsoft Office (Excel, PowerPoint, Word)

Job description

Personal Assistant to Manufacturing Director

Provide professional administrative and coordination support to the Manufacturing Director, including managing schedules, meetings, documentation, communication, and follow-ups to ensure smooth and effective daily operations.

Job Description

Provide comprehensive administrative and secretarial support to the Manufacturing Director.

Manage the Director's calendar, meetings, appointments, and daily schedule.

Coordinate internal and external meetings, including preparing agendas, materials, and meeting minutes.

Prepare, organize, and maintain reports, presentations, correspondence, and confidential documents.

Coordinate communication and follow-ups with internal departments, management, and external parties.

Monitor and follow up on action items, deadlines, and key assignments from meetings.

Assist in preparing management reports, presentations, and data for decision-making purposes.

Arrange business travel, accommodation, transportation, and other related arrangements when required.

Handle confidential and sensitive information with a high level of discretion and professionalism.

Support ad-hoc administrative and coordination tasks assigned by the Manufacturing Director.

Requirements

Bachelor's degree in Business Administration, Management, Industrial Engineering, or a related field.

Minimum 5 years of experience as a Personal Assistant, Executive Assistant, Secretary, or similar role, preferably supporting a Director/Head-level position.

Experience in a manufacturing or industrial environment is preferred.

Strong organizational, time management, and coordination skills.

Excellent communication and interpersonal skills, with the ability to interact effectively with management and various stakeholders.

Proficient in Microsoft Office, particularly Excel, PowerPoint, and Word.

Strong attention to detail and ability to manage multiple priorities simultaneously.

Able to handle confidential information with discretion.

Proactive, responsive, well-organized, and able to work independently.

Good command of English, both written and verbal.

Join MANE, the first French Group and a global leader in the Fragrance and Flavour industry. Owned and operated by the Mane family since 1871, we have a rich history rooted in Le Bar-sur-Loup, South of France, and a presence in nearly 39 countries with offices, production sites and innovation centres.

Our Fragrance division crafts captivating signatures for the world's most prestigious perfumes. Our Flavours division develops innovative solutions for leading food and drink brands. Through our Ingredients division, we provide unique raw materials that fuel creativity.

Who We Are

Join MANE, the first French Group and a global leader in the Fragrance and Flavour industry. Owned and operated by the Mane family since 1871, we have a rich history rooted in Le Bar-sur-Loup, South of France, and a presence in nearly 39 countries with offices, production sites and innovation centres.

Our Fragrance division crafts captivating signatures for the world's most prestigious perfumes. Our Flavours division develops innovative solutions for leading food and drink brands. Through our Ingredients division, we provide unique raw materials that fuel creativity.