Personal Assistant

PT Mane Indonesia; Danauindah; On-site; IDR 120,000,000 - 180,000,000; Full time

Job summary

MANE is seeking a Personal Assistant to support the Manufacturing Director. The role involves managing the director's calendar, coordinating meetings, preparing agendas and minutes, and maintaining confidential documents.

You will also handle travel arrangements, prepare management reports, and ensure timely follow-up on action items. The ideal candidate has 5+ years in PA/EA roles, preferably in a manufacturing setting, with strong organizational and communication skills, proficiency in MS

Qualifications

• Bachelor’s degree required in business or related field.
• Minimum 5 years of experience as PA/EA/Secretary or similar role, preferably supporting a Director.
• Experience in manufacturing/industrial environment preferred.
• Strong organizational and time management skills.
• Excellent communication with management and stakeholders.
• Proficient in Microsoft Office (Excel, PowerPoint, Word).
• Ability to handle confidential information with discretion.
• English proficiency both written and verbal.

Responsibilities

• Provide administrative and secretarial support to the Manufacturing Director.
• Manage director’s calendar, meetings, and daily schedule.
• Coordinate meetings, prepare agendas, materials, and minutes.
• Prepare, organize, and maintain reports, presentations, and confidential documents.
• Coordinate communications with internal departments and external parties.
• Monitor action items, deadlines, and key assignments from meetings.
• Assist in management reports and data for decision-making.
• Arrange business travel and related arrangements when required.
• Handle confidential information with discretion and professionalism.
• Support ad-hoc administrative tasks as assigned.

Skills

Calendar management

Executive support

Communication

Multitasking

Education

Bachelor’s degree in Business Administration/Management/Industrial Engineering

Tools

Microsoft Office

Excel

PowerPoint

Job description

Personal Assistant to Manufacturing Director

Job Description:

Provide comprehensive administrative and secretarial support to the Manufacturing Director.

Manage the Director’s calendar, meetings, appointments, and daily schedule.

Coordinate internal and external meetings, including preparing agendas, materials, and meeting minutes.

Prepare, organize, and maintain reports, presentations, correspondence, and confidential documents.

Coordinate communication and follow-ups with internal departments, management, and external parties.

Monitor and follow up on action items, deadlines, and key assignments from meetings.

Assist in preparing management reports, presentations, and data for decision-making purposes.

Arrange business travel, accommodation, transportation, and other related arrangements when required.

Handle confidential and sensitive information with a high level of discretion and professionalism.

Support ad-hoc administrative and coordination tasks assigned by the Manufacturing Director.

Requirements:

Bachelor’s degree in Business Administration, Management, Industrial Engineering, or a related field.

Minimum 5 years of experience as a Personal Assistant, Executive Assistant, Secretary, or similar role, preferably supporting a Director/Head-level position.

Experience in a manufacturing or industrial environment is preferred.

Strong organizational, time management, and coordination skills.

Excellent communication and interpersonal skills, with the ability to interact effectively with management and various stakeholders.

Proficient in Microsoft Office, particularly Excel, PowerPoint, and Word.

Strong attention to detail and ability to manage multiple priorities simultaneously.

Able to handle confidential information with discretion.

Proactive, responsive, well-organized, and able to work independently.

Good command of English, both written and verbal.

What’s your expected monthly basic salary?

How many years’ experience do you have as a personal assistant?

Which of the following types of qualifications do you have?

How would you rate your English language skills?

Which of the following languages are you fluent in?

Which of these industries have you worked in?

Who We Are

Join MANE, the first French Group and a global leader in the Fragrance and Flavour industry. Owned and operated by the Mane family since 1871, we have a rich history rooted in Le Bar-sur-Loup, South of France, and a presence in nearly 39 countries with offices, production sites and innovation centres.

Our Fragrance division crafts captivating signatures for the world’s most prestigious perfumes. Our Flavours division develops innovative solutions for leading food and drink brands. Through our Ingredients division, we provide unique raw materials that fuel creativity.

Join MANE, the first French Group and a global leader in the Fragrance and Flavour industry. Owned and operated by the Mane family since 1871, we have a rich history rooted in Le Bar-sur-Loup, South of France, and a presence in nearly 39 countries with offices, production sites and innovation centres.

Our Fragrance division crafts captivating signatures for the world’s most prestigious perfumes. Our Flavours division develops innovative solutions for leading food and drink brands. Through our Ingredients division, we provide unique raw materials that fuel creativity.