GA Manager

PT Abadi Sejahtera Finansindo (Head Office); Tangerang; On-site; IDR 180,000,000 - 300,000,000; Full time

Job summary

PT Abadi Sejahtera Finansindo (Head Office) seeks a seasoned General Affairs and Facility Manager to oversee building operations, assets, and vendor relationships. The role demands 7+ years in GA, facilities, or asset management, with a strong track record in cost control and negotiations.

You will manage day-to-day facilities, safety compliance, maintenance coordination, relocations, asset records, and GA budgeting, while leading a small team to deliver reliable, efficient services.

Qualifications

• Minimum 7 years of experience in General Affairs, Facility Management, Asset Management, or a similar role.
• Experience managing office/building facilities and vendors.
• Strong understanding of asset management, billing verification, and operational cost control.
• Experience handling building management, maintenance, utilities, and office relocation.
• Strong negotiation and vendor management skills.
• Detail-oriented with strong administrative and documentation skills.
• Able to manage multiple facilities and operational matters simultaneously.
• Strong problem-solving and coordination skills.
• Able to work independently and manage a team.

Responsibilities

• Building & Facility Management: Manage day-to-day building and office facilities, including electricity, AC, water, internet, access control, office layout, and other utilities.
• Asset Management: Manage and monitor company assets, including office equipment, furniture, IT-related assets, and other company property.
• Vendor Management: Coordinate vendor contracts, service agreements, quotations, and renewals.
• Office Operations & Safety: Ensure office facilities meet required standards for safety, cleanliness, security, and employee comfort.
• Reporting & Documentation: Prepare regular reports on facilities, assets, vendors, expenses, and ongoing maintenance activities.
• Team Management: Supervise and manage the GA team and ensure daily tasks are properly executed.

Skills

General Affairs

Facility Management

Asset Management

Vendor Management

Negotiation

Documentation

Team Management

Cost Control

Job description

Minimum 7 years of experience in General Affairs, Facility Management, Asset Management, or a similar role.

Previous experience in managing office/building facilities and vendors.

Strong understanding of asset management, billing verification, and operational cost control.

Experience handling building management, maintenance, utilities, and office relocation.

Strong negotiation and vendor management skills.

Detail-oriented with strong administrative and documentation skills.

Able to manage multiple facilities and operational matters simultaneously.

Strong problem-solving and coordination skills.

Able to work independently and manage a team.

Area Responsibilities

Building & Facility Management

Manage day-to-day building and office facilities, including electricity, AC, water, internet, access control, office layout, and other utilities.

Ensure facilities are properly maintained and operational.

Coordinate maintenance, repairs, renovation, and office relocation activities.

Conduct regular inspections of building conditions and identify potential facility issues.

Coordinate with building management and external service providers.

Asset Management

Manage and monitor company assets, including office equipment, furniture, IT-related assets, and other company property.

Maintain accurate asset records, tagging, inventory, and asset movement documentation.

Monitor asset utilization, condition, repair, replacement, and disposal.

Conduct periodic physical asset checks and reconciliation.

Ensure proper handover of assets to employees and departments.

Manage and verify GA-related invoices and recurring bills, including utilities, building service charges, internet, maintenance, rental, and other operational expenses.

Ensure invoices are accurate and supported by appropriate documentation before payment submission.

Monitor payment schedules and prevent late payments or service disruptions.

Maintain records of GA expenses and support budget monitoring.

Identify opportunities to improve operational efficiency and control costs.

Manage relationships with building management, maintenance providers, suppliers, contractors, and other GA vendors.

Coordinate vendor contracts, service agreements, quotations, and renewals.

Evaluate vendor performance, service quality, and cost competitiveness.

Negotiate with vendors when necessary to obtain appropriate pricing and service terms.

Office Operations & Safety

Ensure office facilities meet required standards for safety, cleanliness, security, and employee comfort.

Coordinate office maintenance and emergency repairs.

Support emergency preparedness and building safety procedures.

Monitor housekeeping, security, parking, pantry, and other office support services.

Reporting & Documentation

Prepare regular reports on facilities, assets, vendors, expenses, and ongoing maintenance activities.

Maintain proper documentation for GA transactions, contracts, invoices, and asset records.

Provide supporting documents for internal and external audits when required.

Team Management

Supervise and manage the GA team and ensure daily tasks are properly executed.

Assign responsibilities, monitor performance, and provide guidance to team members.

Establish and improve GA procedures and workflows to ensure efficient operations.