Executive Secretary

PT Sarana Multigriya Finansial (Persero); Jakarta Pusat; On-site; IDR 167,400,000 - 390,600,000; Full time

Job summary

PT Sarana Multigriya Finansial (Persero) is seeking an experienced professional to support the Board of Directors with executive administration, confidentiality, and coordination.

The role requires managing the Board’s schedule, coordinating meetings, preparing materials, taking minutes, and serving as a liaison with internal and external stakeholders. Fluency in Bahasa Indonesia and English is required.

Qualifications

• Bachelor’s degree or higher preferred in Communications, Public Relations, Secretarial Studies, or Business Administration.
• 6–10 years of experience as an Executive Assistant, Personal Assistant, or Board Secretary.
• Strong communication, coordination, and time-management skills.
• Proficient in correspondence, minute-taking, and executive administration.
• Skilled in MS Office and able to use AI tools to boost productivity.
• Fluent in Bahasa Indonesia and English, spoken and written.
• Willing to travel as required.

Responsibilities

• Manage the Board’s schedule, agenda, and business travel.
• Coordinate meetings, prepare materials, and take minutes.
• Handle executive correspondence and documents.
• Serve as liaison between the Board and internal and external stakeholders.
• Safeguard confidential information and support the Board’s daily operations.

Skills

Executive support

Minute taking

Communication skills

Time management

MS Office

AI tools

Bilingual Bahasa Indonesia-English

Travel readiness

Experience: 6–10 years

Education

Bachelor's degree

Business Administration

Secretarial Studies

Tools

MS Office

AI tools

Job description

PT Sarana Multigriya Finansial (Persero) is a State-Owned Enterprise under the Ministry of Finance, serving as Indonesia’s secondary housing finance facility.

About the Role

We are seeking an experienced professional to support the Board of Directors by managing schedules, correspondence, coordination, and executive administration with high professionalism and confidentiality.

Key Responsibilities

• Manage the Board’s schedule, agenda, and business travel
• Coordinate meetings, prepare materials, and take minutes
• Handle executive correspondence and documents
• Serve as liaison between the Board and internal and external stakeholders
• Safeguard confidential information and support the Board’s daily operations

Qualifications

• Bachelor’s degree in any field; Communication, Public Relations, Secretarial Studies, or Business Administration preferred
• 6–10 years of experience as an Executive Assistant, Personal Assistant, or Board Secretary
• Strong communication, coordination, and time-management skills
• Proficient in correspondence, minute-taking, and executive administration
• Skilled in MS Office and able to use AI tools to boost productivity
• Fluent in Bahasa Indonesia and English, spoken and written
• Willing to travel as required

Personal Attributes

• High integrity, discretion, and professionalism
• Meticulous, dependable, and able to work independently and multitask
• Diplomatic, well-organized, and analytical
• Collaborative, with strong relationship-building skills

SMF is an equal opportunity employer. Selection is based solely on competence, qualifications, and experience, without discrimination on any personal grounds.