Executive Projects & Administration Lead

Pengiklan Anonim; Jakarta Timur; On-site; IDR 89,280,000 - 156,240,000; Full time

Job summary

Pengiklan Anonim in Jakarta Timur seeks an experienced executive assistant to support the director. You will coordinate schedules, attend meetings to take minutes, and act as the primary contact with clients and vendors.

You will handle procurement, prepare reports, and manage important documents while traveling frequently to monitor projects. Strong communication and multitasking are essential.

Qualifications

• Bachelor degree from Law or any major.
• Minimum 1–2 years of experience as assistant director/executive assistant.
• Experience handling project tenders or legal projects is a plus.
• Willing to travel frequently to monitor projects.
• Excellent verbal and written communications with stakeholders.
• Strong ability to manage multiple tasks and prioritize effectively.
• Familiarity with MS Office and Google Workspace.

Responsibilities

• Act as the point of contact between the manager and internal/external clients.
• Handle Project
• Manage, visit, and monitor director's projects.
• Handle procurement of goods from searching for vendor, negotiation, and purchase.
• Manage the director's appointment schedules and other arrangements.
• Attend meetings attended by the director to take minutes and documentation.
• Produce and manage reports, analysis, and presentations.
• Manage important documents needed or owned by the director (both physically and digitally).
• Handle requests and queries appropriately.
• Domiciled around Kelapa Gading can be highly advantageous.

Skills

Project coordination

Vendor negotiation

Stakeholder management

Time management

Microsoft Office

Google Workspace

Communication skills

Travel readiness

Education

Bachelor degree (Law or any major)

Tools

Microsoft Office

Google Workspace

Job description

Pengiklan Anonim in Jakarta Timur seeks an experienced executive assistant to support the director. You will coordinate schedules, attend meetings to take minutes, and act as the primary contact with clients and vendors.

You will handle procurement, prepare reports, and manage important documents while traveling frequently to monitor projects. Strong communication and multitasking are essential.