Director’s Executive Assistant

Pengiklan Anonim; Jakarta Utara; On-site; IDR 89,280,000 - 133,920,000; Full time

Job summary

Pengiklan Anonim is seeking a Secretary to Director to provide high-level administrative support. You will prepare analysis reports, manage correspondence, and coordinate meetings for the Director in North Jakarta.

The role requires a minimum of 4 years as an Assistant to a Director, strong English communication, and excellent MS Office skills to handle multitasking in a fast-paced environment.

Qualifications

• Minimum 4 years experience as Assistant to Director or Secretary to Director.
• Excellent English communications, both spoken and written.
• Proficient in MS Office (Excel, Word, PowerPoint) and email handling.
• Strong organizational, time-management and multitasking abilities.

Responsibilities

• Prepare final analysis reports for the Director to support decision-making.
• Perform data analysis to assess quality and meaning of data.
• Enter data, maintain databases, and keep records.
• Provide administrative support to the Director and manage communications from related Departments.
• Assist the Director with routine and special daily tasks.
• Handle personal assistant duties and distribute information and emails.
• Update daily task status and file activities for the Director.
• Prepare meeting materials and Minute of Meeting (MoM).
• Coordinate Director's schedule, appointments, and activities with related parties.
• Manage travel and event arrangements, including conferences and hospitality.

Skills

Time management

Multitasking

English communication

Interpersonal skills

Tools

MS Office

Job description

Pengiklan Anonim is seeking a Secretary to Director to provide high-level administrative support. You will prepare analysis reports, manage correspondence, and coordinate meetings for the Director in North Jakarta.

The role requires a minimum of 4 years as an Assistant to a Director, strong English communication, and excellent MS Office skills to handle multitasking in a fast-paced environment.