Executive Corporate Secretary & Admin Officer

PT Quasar Investama Indonesia; Jakarta Utara; On-site; IDR 70,000,000 - 110,000,000; Full time

Job summary

PT Quasar Investama Indonesia is seeking a Corporate Secretary & Administration Officer to support management and day-to-day administrative operations. You will manage schedules, prepare official documents, and coordinate meetings, while handling confidential information with discretion.

The role requires 1–2 years in corporate administration, strong organizational and communication skills, and proficiency with Microsoft Office.

Qualifications

• Bachelor's degree in Business Administration, Management, Secretarial Studies, Communications, or related field.
• 1-2 years of corporate administration or executive support experience.
• Strong organizational and time-management abilities with multiple priorities.
• Excellent attention to detail and thorough follow-through.
• Proactive, hands-on, with ownership from planning to completion.
• Strong communication and interpersonal skills for coordinating with various levels.

Responsibilities

• Provide day-to-day administrative and secretarial support to management.
• Manage schedules, meetings, appointments, and related administrative tasks.
• Prepare and coordinate official letters, memos, and company documents.
• Coordinate internal and external meetings and supporting documents.
• Assist with meeting minutes, follow-ups, and documentation.
• Handle confidential documents with a high level of discretion.
• Coordinate communication with internal teams, clients, vendors, and external parties.
• Arrange travel, office relocation, inventory, procurement, and office supplies.
• Maintain filing systems and support company events and operational reports.

Skills

Highly organized

Time management

Communication skills

Discretion

Multitasking

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

PT Quasar Investama Indonesia is seeking a Corporate Secretary & Administration Officer to support management and day-to-day administrative operations. You will manage schedules, prepare official documents, and coordinate meetings, while handling confidential information with discretion.

The role requires 1–2 years in corporate administration, strong organizational and communication skills, and proficiency with Microsoft Office.