Executive, Commercial (Invoicing)

amIT Global Solutions Sdn Bhd; Indonesia; On-site; IDR 120,000,000 - 180,000,000; Full time

Job summary

amIT Global Solutions Sdn Bhd is seeking a Commercial Executive - Invoicing based in Indonesia to manage end-to-end tendering from RFQs to contract award. You will oversee contract vetting, cost estimates, bid preparations, and document handovers across multiple teams including Project, Engineering, Planning and QA/QC.

The role requires 2–3 years in shipyard or fabrication yard, strong knowledge of cost control, contract review and professional English.

Qualifications

• Bachelor's degree or engineering diploma required.
• Experience in shipyard or fabrication yard is essential (2–3 years).
• Strong cost estimating, contract review, and English language skills.

Responsibilities

• Monitor draft contract and coordinate legal vetting with owners' legal team.
• Review final contract draft for management signature.
• Follow up on purchase orders and handover tender docs to Billing/Invoicing.
• Prepare cost estimates, bidding quotations and participate in bidding process.
• Source contractors and specialists and prepare bid comparisons for Commercial Manager approval.
• Prepare draft invoices and settlement proposals; assist in invoice settlements with client.

Skills

Basic engineering

Review drawings & schedule

Contract review

BOQ cost estimation

SAP cost control

Quantity surveying

Professional English

Education

Bachelor's degree

Diploma in Marine Engineering or Naval Architecture

Tools

SAP

Job description

Job Summary

The Commercial Executive - Invoicing is responsible for managing the end-to-end tendering process, from receiving client RFQs (Requests for Quotation) through pre-award until contract award

Key Responsibilities

Awarded

• Monitor on draft contract and gather legal vetting between Owners legal team & Yard Legal
• Review final draft contract for management signature
• Following up on PO
• Handover Tender document, contract & PO to Billing Officer / Invoicing Team
• Conduct Handover meeting with Project manager, billing officer , Production, Engineering , Planning , Procurement and QA/QC team (information of project and Preparation for order Long lead item / bulk material) as state on quotation
• Calculate and estimate project costs, prepare bidding quotations, and participate in the bidding process.
• Source contractors and specialists required for the project; arrange and manage tendering processes. Prepare bid comparisons and submit evaluation reports to the Commercial Manager for approval.
• Act as the billing officer by capturing and recording all works executed throughout the project duration.
• Prepare additional quotations for variation and additional works as required.
• Perform cost control activities to ensure efficient expenditure on labor and materials under the supervision of the Commercial Manager.
• Prepare draft invoices based on work completion reports agreed upon by the Superintendent, and conduct final checks against approved project costs prior to submission.
• Prepare complete settlement proposals with multiple settlement scenarios and obtain management approval before invoice settlement.
• Assist the Commercial Manager in negotiating and settling draft invoices with the Superintendent. Prepare the Memorandum of Agreement (MOA) and submit the final invoice to the client.
• Assess subcontractors invoices and carry out settlements in accordance with approved budgets and contractual terms.

Key Requirements

Required Education & Qualifications

Education: Diploma Degree / Engineering Degree on Marine Engineering / Naval architecture

With 2 / 3 years Experiences in Shipyard / Fabrication Yard

Skills & Competencies

• Technical knowledge on basic engineering
• Able to review technical drawing and schedule
• Have knowledge on Contract review
• Expertise to preparing details cost estimate based on BOQ and build up cost based on historical data, current market price and existing tariff
• Expertise on SAP for Cost control for budget monitoring
• Expertise on Quantity Surveying for re-measurement and claim management
• Professional English language, speaking and writing

Education

Bachelors

Diploma in Marine Engineering or Naval Architect