Executive Assistant to Managing Director

PT TRIEFTA AROMA NUSANTARA; Surabaya ꦱꦸꦫꦧꦪ; On-site; IDR 400,000,000 - 700,000,000; Full time

Benefits offered by this job

Direct exposure to Managing Director

Competitive compensation package

Job summary

PT Triefta Aroma Nusantara is seeking an Executive Assistant to the Managing Director to act as the right hand in a fast-paced manufacturing setting.

You will coordinate strategic initiatives, manage multiple priorities, and prepare executive reports for senior management, ensuring seamless inter‑departmental communication and timely project delivery.

Qualifications

• Bachelor's degree in Business Administration, Management, Industrial Engineering, Communications, Law, or related field.
• Minimum 3 years of experience as Executive Assistant, Personal Assistant, Corporate Secretary, Project Coordinator, or similar supporting Directors or C‑level executives.
• Excellent written and spoken English.
• Highly proficient in Microsoft Office (Excel, PowerPoint, Word).
• Experience using ERP systems is an advantage.

Responsibilities

• Support the Managing Director in executing strategic initiatives and management priorities.
• Coordinate and drive cross-functional projects to ensure timely execution.
• Monitor project progress, follow up action items, and ensure deadlines are achieved.
• Collaborate with department heads to execute management directives and business initiatives.
• Prepare business reports, presentations, and executive summaries for management.
• Analyze business data and provide insights to support decision‑making.
• Identify opportunities for process improvement and operational efficiency.
• Coordinate internal meetings and ensure agreed action plans are properly executed.
• Handle confidential projects and assignments from the Managing Director.
• Perform other management‑related duties and special projects as assigned.

Skills

Excellent English

MS Office Pro

ERP experience

Project coordination

Organizational skills

Data analysis

Education

Bachelor's degree in Business Administration or related

Tools

ERP systems

Job description

Executive Assistant to Managing Director

PT Triefta Aroma Nusantara is part of Intan Chemical Group, one of Indonesia's leading manufacturers and solution providers in Flavor, Fragrance, Essential Oil, Aromatic Chemicals, and Food Ingredients.

We serve multinational and leading national companies across the Food & Beverage, Personal Care, Household, Pharmaceutical, Tobacco, and Industrial sectors. As our business continues to expand both domestically and internationally, we are looking for an exceptional Executive Assistant to Managing Director who is highly organized, proactive, and capable of operating in a fast-paced business environment.

Position Summary

This role is far beyond conventional secretarial work.

You will become the right hand of the Managing Director, ensuring strategic priorities are executed, meetings are well coordinated, projects are monitored, and communication between departments runs effectively.

The ideal candidate is someone who enjoys solving problems, managing multiple priorities, and working directly with senior management.

Key Responsibilities

• Support the Managing Director in executing strategic initiatives and management priorities.
• Coordinate and drive cross-functional projects to ensure timely execution.
• Monitor project progress, follow up action items, and ensure deadlines are achieved.
• Collaborate with department heads to execute management directives and business initiatives.
• Prepare business reports, presentations, and executive summaries for management.
• Analyze business data and provide insights to support decision‑making.
• Identify opportunities for process improvement and operational efficiency.
• Coordinate internal meetings and ensure agreed action plans are properly executed.
• Handle confidential projects and assignments from the Managing Director.
• Perform other management‑related duties and special projects as assigned.

Qualifications

• Bachelor's Degree in Business Administration, Management, Industrial Engineering, Communication, Law, or related disciplines.
• Minimum 3 years of experience as Executive Assistant, Personal Assistant, Corporate Secretary, Project Coordinator, or similar position supporting Directors or C-Level executives.
• Excellent written and spoken English.
• Highly proficient in Microsoft Office (Excel, PowerPoint, Word).
• Experience using ERP systems is an advantage.
• Strong analytical and problem‑solving skills.
• Excellent organizational and time management abilities.
• Able to manage multiple priorities under tight deadlines.
• High integrity, mature, professional, and trustworthy.
• Comfortable working in a dynamic and fast‑growing company.

Preferred Qualifications

• Candidates with experience in one or more of the following industries will be highly preferred:
• Food & Beverage
• Chemical Manufacturing
• FMCG
• Pharmaceutical
• Personal Care
• Manufacturing

What We Offer

• Opportunity to work directly with the Managing Director.
• Exposure to strategic business decisions.
• Cross-functional learning across multiple business units.
• Career development within a growing manufacturing group.
• Professional and dynamic working environment.
• Competitive compensation package based on experience and capability.

Work Location

Manufacturing 101-1,000 employees

PT. Triefta Aroma Nusantara is a leading Indonesian manufacturer of flavors, fragrances, and aromatic chemicals, established in 2013.

Part of Intan Chemical Group, we serve the food & beverage, personal care, and household product industries across Indonesia and Southeast Asia, with extended operationals.

Backed by decades of expertise and continuous R&D, we deliver high-quality, innovative aroma solutions tailored to our clients' needs.

Join us and grow your career with a company that blends tradition, science, and creativity.

PT. Triefta Aroma Nusantara is a leading Indonesian manufacturer of flavors, fragrances, and aromatic chemicals, established in 2013.

Part of Intan Chemical Group, we serve the food & beverage, personal care, and household product industries across Indonesia and Southeast Asia, with extended operationals.

Backed by decades of expertise and continuous R&D, we deliver high-quality, innovative aroma solutions tailored to our clients' needs.

Join us and grow your career with a company that blends tradition, science, and creativity.