Executive Assistant to CEO - Global Travel & Coordination

Pengiklan Anonim; Jakarta Utara; On-site; IDR 120,000,000 - 240,000,000; Full time

Job summary

Pengiklan Anonim is seeking a highly organized Personal Assistant to support the CEO with calendar management, travel coordination, and cross-border logistics across Indonesia and abroad.

The role requires fluent English, strong discretion, and excellent communication with senior stakeholders. You will prepare meeting materials, manage confidential documents, and help with events and reporting as part of daily operations.

Qualifications

• 2–3 years of experience in secretary, executive assistant or personal assistant roles.
• Fluent in English (spoken & written).
• Experience with international travel arrangements (flights, hotels, visas).
• Excellent organizational and time-management skills.
• Professional, discreet and able to maintain confidentiality.
• Proficient in Microsoft Office and digital tools.
• Able to work independently and extend hours when needed.

Responsibilities

• Manage the CEO's calendar, appointments, and meeting schedules.
• Arrange domestic and international travel (flights, hotels, visas, itineraries).
• Coordinate meetings with internal teams, regional offices, and external stakeholders.
• Handle emails, calls, and messages in English and Bahasa Indonesia.
• Prepare meeting agendas, presentations, documents, and minutes.
• Ensure follow-up on action items and timely completion of tasks.
• Maintain confidential files and company documents.
• Support CEO in project coordination, report preparation, and basic research.
• Assist in event and business trip logistics.
• Handle expense reports and reimbursements.
• Perform general administrative duties to ensure smooth operations.

Skills

English proficiency

Executive support

Travel arrangement

Discretion

Tools

Microsoft Office

Job description

Pengiklan Anonim is seeking a highly organized Personal Assistant to support the CEO with calendar management, travel coordination, and cross-border logistics across Indonesia and abroad.

The role requires fluent English, strong discretion, and excellent communication with senior stakeholders. You will prepare meeting materials, manage confidential documents, and help with events and reporting as part of daily operations.