Executive Assistant & Office Manager - VIP Logistics & Ops

PT Hindo; Jakarta Selatan; On-site; IDR 279,000,000 - 390,600,000; Full time

Job summary

PT Hindo, trading as H&M Indonesia, invites applications for a Personal Assistant to Senior Management and Office Manager. The role combines confidential executive support with hands-on office operations at Head Office in Jakarta.

You will coordinate VIP visits, supervise reception and support teams, manage facilities, and handle travel arrangements for expatriates. Fluency in English and Bahasa Indonesia, strong leadership, and discretion are essential.

Qualifications

• Minimum 5 years of experience in Office Management, General Affairs, or similar administrative roles.
• Strong organizational, coordination, and problem-solving skills.
• Good understanding of visa and overseas travel arrangements.
• Fluent in English and Bahasa Indonesia, written and spoken.
• Degree preferred but not mandatory; relevant experience considered.
• High integrity and confidentiality; strong leadership and communication.

Responsibilities

• Oversee Head Office administration and reporting to the CEO.
• Coordinate VIP visits for principals, shareholders, and guests.
• Lead and supervise office support teams (Receptionists, Drivers, Office Boys).
• Coordinate with Building Management on facilities, utilities, parking, maintenance, and permits.
• Support visa, flight booking, and travel arrangements for expatriates and overseas travelers.
• Manage office supplies, pantry, equipment, assets, and cleanliness.
• Ensure security, access control, first aid, and health & safety compliance.
• Manage office operational budget and identify cost-saving opportunities.

Skills

English

Bahasa Indonesia

Leadership

Communication

Organizational skills

Education

Degree preferred

Job description

PT Hindo, trading as H&M Indonesia, invites applications for a Personal Assistant to Senior Management and Office Manager. The role combines confidential executive support with hands-on office operations at Head Office in Jakarta.

You will coordinate VIP visits, supervise reception and support teams, manage facilities, and handle travel arrangements for expatriates. Fluency in English and Bahasa Indonesia, strong leadership, and discretion are essential.