Executive Assistant - Cross-Functional Ops & Meetings

Hertz Flavors Makmur Indonesia; Indonesia; On-site; IDR 150,000,000 - 210,000,000; Full time

Job summary

Hertz Flavors Makmur Indonesia is seeking an Executive Assistant to provide administrative and coordination support to the Sales, R&D, and Management teams. You will help ensure daily activities, documentation, logistics, and follow-ups are handled accurately and efficiently.

Responsibilities include CRM updates, quotations, purchase requisitions, reimbursements, coordinating cross‑functional projects, arranging travel and meetings, and ensuring management decisions are documented and followed

Qualifications

• Minimum 5 years in administrative, executive assistant, or secretarial role.
• Proficient in English, both written and spoken.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Proactive, adaptable, detail-oriented.
• Mandarin proficiency preferred.

Responsibilities

• Provide administrative support for Sales, R&D, and Management.
• Coordinate cross-functional activities across departments.
• Manage logistics and travel arrangements for meetings and visits.
• Support management activities and prepare meeting materials.
• Serve as a communication hub with internal and external stakeholders.

Skills

Organizational skills

Time management

Clear communication

Interpersonal skills

Proactive/adaptable

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Hertz Flavors Makmur Indonesia is seeking an Executive Assistant to provide administrative and coordination support to the Sales, R&D, and Management teams. You will help ensure daily activities, documentation, logistics, and follow-ups are handled accurately and efficiently.

Responsibilities include CRM updates, quotations, purchase requisitions, reimbursements, coordinating cross‑functional projects, arranging travel and meetings, and ensuring management decisions are documented and followed