Hybrid Executive Assistant & Office Operations Lead

Henkel; Tangerang; Hybrid; IDR 240,000,000 - 360,000,000; Full time

Benefits offered by this job

Flexible work hours

Hybrid work model

Global wellbeing standards

Parental leave

Employee Share Plan

Medical coverage

Life/Personal Accident Insurance

Annual physical examination

Job summary

Henkel is looking for an Executive Assistant to support senior leadership in Indonesia, overseeing office administration and workplace operations. You will manage calendars, coordinate internal and external meetings, and handle confidential information with professionalism.

The role includes travel arrangements, vendor/contracts management, and cross-functional collaboration across Corporate Communications, facilities, and HR-related activities.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• 3–5 years of experience in EA/General Affairs or Office Administration, supporting senior executives preferred.
• Experience in multinational companies and diverse stakeholders is an advantage.
• Strong proficiency in Microsoft Office, calendar and travel management, vendor and contract administration, budget monitoring, and reporting.

Responsibilities

• Manage and coordinate executive calendars, appointments, and meetings.
• Screen and prioritize emails, correspondence, and calls, and prepare reports/minutes.
• Coordinate meetings, travel, and logistics including agendas and materials.
• Support expense claims, budget tracking, and document approvals.
• Oversee office operations, facilities, and services for productivity and safety.
• Coordinate vendor contracts, renewals, and service level agreements.

Skills

Calendar management

Executive support

Communication

Multitasking

Confidentiality

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

Henkel is looking for an Executive Assistant to support senior leadership in Indonesia, overseeing office administration and workplace operations. You will manage calendars, coordinate internal and external meetings, and handle confidential information with professionalism.

The role includes travel arrangements, vendor/contracts management, and cross-functional collaboration across Corporate Communications, facilities, and HR-related activities.