Executive Assistant

Clean Energy Resource Teams; Metro; Hybrid; IDR 1,151,665,000 - 1,240,255,000; Full time

Benefits offered by this job

Medical insurance

Paid family leave

Monthly phone stipend

401k

Hybrid work

Job summary

The Executive Assistant at Minnesota Center for Environmental Advocacy partners with the Executive Director to manage calendars, prepare meetings, and coordinate board materials. This role requires strong organizational skills and discretion, focused on advancing our mission through proactive project support.

You will interact with donors and stakeholders, prepare presentations, and help drive key initiatives in a hybrid environment with a collaborative team.

Qualifications

• 2-5 years in administrative, executive, project coordination, or related role.
• Experience interacting with the public in a professional setting.
• Strong writing and research skills.
• Proficiency with Microsoft Office Suite including Excel.

Responsibilities

• Prepare agendas and materials for committee and board meetings.
• Manage the Executive Director’s calendar and email; prioritize meetings and follow-ups.
• Draft agendas and research policy issues for meetings as needed.
• Attend meetings with the Executive Director to assist with follow-up and action items.
• Assist in preparing presentations and coordinating special projects.

Skills

Administrative experience

Public interaction

Research & writing

Microsoft Excel

Task management tools

Willingness to learn

Tools

Microsoft Office

PowerPoint

Email/calendar tools

Job description

Organization Summary

The Minnesota Center for Environmental Advocacy uses law and science to protect Minnesota’s environment, its natural resources, and the health of its people. We work at the legislature, in the courts, and with public agencies to enact, strengthen, and enforce smart environmental laws. We currently work across different program areas: Water, Climate, Northeastern Minnesota, and Healthy Communities. MCEA is a 52-year-old thriving nonprofit with long-committed donor base and dedicated funders. MCEA does not receive any federal or state funding.

At MCEA, we are committed to diversity, equity, and inclusion in our work and strive to create a workplace culture, policy and practice that reflects these values. We respect the individual strengths, views, and experiences of all employees and understand that we thrive in our differences.

Posting Date

08/24/2026

Closing Date

09/14/2026

Location in MN

Metro

Job type

full-time

SALARY & BENEFITS:

The pay range for this position is $65,000 - $70,000 per year.

MCEA values a healthy work-life balance and has flexible, family-friendly employment policies which prioritize the well-being and success of employees. Our comprehensive and competitive benefits package includes medical insurance for employees and their dependents, paid family leave, monthly phone stipend, and 401k. Our hybrid work arrangement allows employees to work from home on a regular basis. This position will require at least 8 days in the office per month.

MCEA is an equal opportunity employer and committed to ensure equal employment practices to all employees and applicants for employment regardless of race, color, national origin, sex, age, religion, physical or mental disability, medical condition, veteran status, marital status, pregnancy, sexual orientation, gender identity, gender expression, or any other factor that is not related to the position. MCEAis committed to being legally compliant with all equal employment opportunity obligations, including removing barriers to the workplace for all qualified applicants and employees.

REPORTS TO:

This position reports to the Deputy Director.

MCEA strives to create a mission-focused work environment that is equitable and inclusive. We offer a competitive nonprofit salary, including excellent benefits. MCEA highly values diversity and is an equal opportunity employer.

Primary Duties

POSITION SUMMARY:

The Executive Assistant plays a key role in the daily operations of a strategic and effective environmental nonprofit. The ideal candidate has a strong interest in our mission and is comfortable managing up. The Executive Assistant works directly with the Executive Director to track and organize individual and organizational priorities, manage the Executive Director’s time and priorities, and ensure preparations for projects, internal meetings, public speaking, donor meetings, and other external engagements. The Executive Assistant will assist with board meetings, help set the agendas, and keep board materials organized. The Executive Assistant must be comfortable with ambiguity and enjoy designing and driving projects in a way that provides clarity. The Executive Assistant will interact with donors, board members, the MCEA officer team, and the public through email and phone, as well as in person. This person will join a team that is committed to working as a strong team and laughing hard together.

The ideal candidate would be:

• Deeply committed to our mission and centering equity in our work;
• Organized, efficient, and detail-oriented;
• Professional and courteous in their interactions with donors and the public;
• Self-directed, and willing and excited to take on new challenges, even in the face of some uncertainties;
• Experience tracking multiple tasks and project coordination;
• Able to pivot and respond quickly to changing demands;
• Capable of discretion in relation to sensitive and confidential information;
• Takes initiative on next steps and setting up the team for success;
• Capable of giving and receiving honest and open feedback; and
• Excited about working for an experienced leader at a dynamic organization.

Job Duties include but are not limited to:

• Working directly with the Executive Director and board members on committee and board meeting agendas and preparation;
• Managing the Executive Director’s calendar and e-mail to reflect organizational and individual priorities, including fielding and prioritizing meeting requests, meeting preparation, communicating with attendees, and tracking meeting follow-ups;
• Proactive meeting preparation for Executive Director, including drafting agendas and researching policy or other issues as needed;
• Attending meetings with the Executive Director as needed to assist with management of tasks and follow-up;
• Assisting the Executive Director in preparing for presentations, including content and visual aids such as PowerPoint presentations;
• Leading and coordinating special projects and research assignments as needed;
• Assisting with other office-related and operations tasks as needed in coordination with the Operations Officer.

This position is approximately 80 percent supporting the Executive Director, and 20 percent supporting other officers and operations as needed.

Experience

Required

• 2-5 years of experience in administrative, executive, project coordination, or other similar
• Experience interacting with the public in a professional setting;
• Experience with research, writing, and communications skills;
• Knowledge of Microsoft Office Suite, including Excel;
• Experience with task management processes and tools for yourself and for others
• Willingness to learn new skills and software as needed.

Preferred

• Experience supporting an executive leader and managing their priorities and time;
• Experience drafting communications;
• Training and/or experience with project management tools; and
• Experience preparing agendas and follow-up tasks for effective large and small group meetings.