EPM - ADMINISTRATION

Kalbe Farma; Surabaya ꦱꦸꦫꦧꦪ; On-site; IDR 55,800,000 - 89,280,000; Full time

Job summary

EPM PT. Enseval Putera Megatrading Tbk is seeking a logistics administrator to manage shipping and receiving documents, maintain data accuracy, and coordinate with the warehouse team to ensure on-time deliveries. You will produce routine shipment and stock reports and liaise with suppliers and customers to resolve issues.

The role requires precise data entry in ERP systems, strong organizational skills, and the ability to communicate clearly across teams and external partners.

Qualifications

• Experience handling shipping and receiving paperwork.
• Familiarity with inventory data recording and maintenance.
• Ability to coordinate with warehouse teams for timely shipments.
• Proficient communication with suppliers and customers regarding shipments.

Responsibilities

• Manage shipping and receiving documents and filing.
• Record logistics transactions in the system and maintain accurate data.
• Coordinate with warehouse team to ensure timely receipt and dispatch.
• Prepare reports on shipments, receipts, and stock movements.
• Communicate shipment status and issues to suppliers and customers.
• Enter and update data in ERP and logistics systems.

Skills

Shipping docs

Data entry

Logistics coordination

Supplier/customer comms

Tools

ERP system

Job description

Founded in 1966, Kalbe Farma (Kalbe) is the largest publicly-listed pharmaceutical company in Southeast Asia. As of end 2023, Kalbe’s extensive healthcare ecosystem encompasses a network of 47 companies, including subsidiaries, joint ventures, and associates, all driven by a dedicated workforce of 16,795 employees.

Guided by a vision to become the country’s best global healthcare company, Kalbe offers a comprehensive healthcare solution through its four key business divisions: prescription pharmaceuticals, consumer health, nutrition, and distribution & logistics. Within these divisions, Kalbe manages a diverse portfolio reinforced by a robust distribution network that serves over one million outlets across Indonesia’s vast archipelago.

On the international stage, Kalbe has established a strong presence in ASEAN countries, as well as regions spanning East and South Asia, the Middle East, and Africa. Kalbe’s business ventures are supported by best in- class research and development capabilities, developed through strategic alliances with many international partners. The Company is deeply involved in cutting-edge areas such as drug delivery systems, cancer treatment, stem cell research, and biotechnology.

Job Description

• Shipping and Receiving Document Management: () Manage and process shipping and receiving documents, ensuring all paperwork is accurate and properly filed. - Data Recording and Maintenance: () Record and maintain accurate data of logistics transactions in the system. () Ensure up-to-date inventory records and assist in data management. - Coordination with the Warehouse Team: () Coordinate with the warehouse team to ensure goods are received and shipped according to schedule. () Manage and distribute logistics-related documents to the warehouse team and drivers. - Report Preparation: () Assist in the preparation of reports related to logistics activities, such as shipment reports, goods received, and stock movements. () Monitor the status of shipments and report any delays or operational issues. - Communication with Suppliers and Customers: () Communicate with suppliers and customers regarding shipping documents, shipment status, and ensure that goods are received as ordered. - Logistics System Management: () Enter and update data in logistics management systems or Enterprise Resource Planning (ERP) software. () Ensure the information in the system is accurate and complies with company procedures. - Manajemen Dokumen Pengiriman dan Penerimaan: () Mengelola dan memproses dokumen pengiriman dan penerimaan, memastikan semua dokumen akurat dan tersimpan dengan baik. - Pencatatan dan Pemeliharaan Data: () Mencatat dan memelihara data transaksi logistik yang akurat dalam sistem. () Memastikan catatan inventaris selalu terbaru dan membantu dalam manajemen data. - Koordinasi dengan Tim Gudang: () Berkoordinasi dengan tim gudang untuk memastikan barang diterima dan dikirim sesuai jadwal. () Mengelola dan mendistribusikan dokumen terkait logistik kepada tim gudang dan pengemudi. - Persiapan Laporan: () Membantu dalam persiapan laporan terkait aktivitas logistik, seperti laporan pengiriman, barang yang diterima, dan pergerakan stok. () Memantau status pengiriman dan melaporkan setiap keterlambatan atau masalah operasional. - Komunikasi dengan Pemasok dan Pelanggan: () Berkomunikasi dengan pemasok dan pelanggan mengenai dokumen pengiriman, status pengiriman, dan memastikan barang diterima sesuai pesanan. - Manajemen Sistem Logistik: () Memasukkan dan memperbarui data dalam sistem manajemen logistik atau perangkat lunak Enterprise Resource Planning (ERP). () Memastikan informasi dalam sistem akurat dan sesuai dengan prosedur perusahaan.

Company:

EPM PT. Enseval Putera Megatrading Tbk