Document Control & Records Specialist

SPX Express; Jakarta Pusat; On-site; IDR 60,000,000 - 100,000,000; Full time

Job summary

SPX Express is seeking a skilled Document Control Coordinator in Jakarta to establish and manage a centralized document-control system. You will organize filing structures, naming conventions, version control, and access permissions while acting as the single source of truth for all project records including approvals, drawings, invoices, and emails.

Responsibilities include maintaining registers, audit trails, and chasing missing sign-offs, plus documenting recurring processes to ensure

Qualifications

• Experience in document control, project coordination, or records management.
• Ability to build a document-control system from scratch.
• Discretion with confidential financial and legal documents.

Responsibilities

• Set up and run a centralized document-control system with filing structure, naming and numbering conventions, version control, and access permissions.
• Serve as the single source of truth for project records including approvals, drawings, memorandums, invoices, and emails.
• Maintain document registers and audit trails and chase missing sign-offs.
• Document recurring processes to provide traceable project histories.
• Coordinate with engineering, finance, legal, and procurement to collect, validate, and distribute documents and support audits.

Skills

Strong organizational skills

Attention to detail

Tools

Google Workspace

MS Office

Job description

SPX Express is seeking a skilled Document Control Coordinator in Jakarta to establish and manage a centralized document-control system. You will organize filing structures, naming conventions, version control, and access permissions while acting as the single source of truth for all project records including approvals, drawings, invoices, and emails.

Responsibilities include maintaining registers, audit trails, and chasing missing sign-offs, plus documenting recurring processes to ensure