Document Controller

Pengiklan Anonim; Desa Ciranjeng; On-site; IDR 89,280,000 - 133,920,000; Full time

Job summary

Pengiklan Anonim is seeking a full-time Document Controller to oversee project document management for construction activities in Indonesia. You will establish and maintain document registers, drawing registers, correspondence logs, and related controls.

The role requires experience with construction documents, including method statements, drawings, RFI, NCR, design changes, and completion documentation. Proficiency in MS Office and DMS is essential.

Qualifications

• Full-time bachelor’s degree or above in civil/engineering related field.
• Prefers candidates with extensive project document management experience.
• Experience with construction documents and reports.

Responsibilities

• Establish and maintain project document management system.
• Receipt, distribution, numbering, filing, and version control of construction documents.
• Compile and hand over project completion documentation with traceability.
• Prepare weekly/monthly document management reports for the PM and Chinese team.

Skills

Document control

MS Office

Data statistics

Log/document registers

Education

Bachelor's degree in Civil Engineering or related field

Tools

Document management system (DMS)

Job description

Educational Background and Major Requirements

(1) Full-time bachelor’s degree or above; candidates with relevant majors in Civil Engineering, Engineering Management, Industrial Engineering, Architecture/Building Engineering, or similar disciplines are preferred. Candidates with extensive project document management experience are preferred.

Language Requirements

(1) Ability to communicate in Mandarin is preferred；

(2) Good English reading and writing skills, with the ability to prepare engineering documents in English and support the Employer’s document approval process.

Work Experience Requirements

(1) At least 3 years of project document control management experience;

(2) Familiar with document management procedures and document control systems for construction projects in Indonesia;

(3) Familiar with the management procedures for engineering documents, including construction organisation design, task-specific construction method statements, construction drawings, material submittals, RFI (Request for Information), IR (Inspection Request), NCR (Non-Conformance Report), design changes, and completion documentation;

(4) Document management experience on major public buildings, industrial plants, data centres, or similar projects is preferred;

(5) Project experience with Chinese-invested enterprises is preferred.

Professional Competency Requirements

(1) Able to independently establish and maintain the project document management system, including document registers, drawing registers, correspondence registers, and other document control logs;

(2) Responsible for the receipt, distribution, numbering, filing, and version control of construction drawings, construction method statements, technical documents, meeting minutes, engineering correspondence, material submittals, and related documents;

(3) Responsible for compiling, archiving, and handing over project completion documentation, ensuring that engineering records are complete, accurate, compliant, and traceable;

(4) Proficient in Microsoft Office applications, with the ability to establish engineering document control logs and conduct data statistics and analysis;

(5) Prepare weekly/monthly document management reports and report on project document control status to the Project Manager and Chinese project management team, ensuring compliance with the Employer’s contract and project document management requirements.

• What’s your expected monthly basic salary?


• Which of the following types of qualifications do you have?


• How many years' experience do you have as a Document Controller?


• Which of the following Microsoft Office products are you experienced with?


• How many years of project management experience do you have?


• Which of the following languages are you fluent in?