Director’s Executive Secretary & Operations Coordinator

Asuransi Astra; Jakarta Pusat; On-site; IDR 66,960,000 - 111,600,000; Full time

Job summary

Asuransi Astra seeks a Director in Charge Secretary to support scheduling meetings with internal and external parties, coordinate locations, meals, tools, and transportation. You will ensure the Director's comfort at the workspace, arrange stationery, and foster strong relationships with stakeholders.

You will accompany Legal and Learning Management to monitor needs and training execution, manage administrative tasks, travel arrangements, and handling signatures, documents, and mailing

Qualifications

• Diploma degree required or equivalent.
• Strong attention to detail and accuracy.
• Excellent planning and scheduling abilities.
• Good interpersonal and communication skills.
• Analytical thinking and sound judgment.
• Clear decision-making capability.

Responsibilities

• Supporting Director in Charge on scheduling meetings with internal or external parties, including location, meals, tools and transportation.
• Preparing Director in Charge needs such as ensuring workplace comfort and office stationery.
• Maintaining relationships with internal/external parties through wreaths, greeting cards, souvenirs, etc.
• Accompany Legal and Learning Management departments to monitor needs and training implementation.
• Managing administrations: document checks, compliance, and signatures.
• Processing business trips: accommodations, transportation, itineraries, passport and VISA, on duty requests.
• Handling Director in Charge claims and declarations (health insurance, memberships, entertain).
• Managing stationery procurement, printing, and Secretariat routine needs.
• Managing files and mailing activities (signatures, company stamp, etc.).

Skills

Diploma degree

Attention to detail

Planning and calendar

Interpersonal skills

Analytical abilities

Decision-making

Education

Diploma

Job description

Asuransi Astra seeks a Director in Charge Secretary to support scheduling meetings with internal and external parties, coordinate locations, meals, tools, and transportation. You will ensure the Director's comfort at the workspace, arrange stationery, and foster strong relationships with stakeholders.

You will accompany Legal and Learning Management to monitor needs and training execution, manage administrative tasks, travel arrangements, and handling signatures, documents, and mailing