Creative Lead - Beauty Retail Industry

PT AVAMORA KREASI BIOTEKNOLOGI; Jakarta Selatan; On-site; IDR 279,000,000 - 502,200,000; Full time

Job summary

PT AVAMORA KREASI BIOTEKNOLOGI is seeking a Creative Lead to steer planning and execution of creative projects across Alchemist Fragrance, Rollover Reaction, and Alchemist Brew Lab. You will translate briefs into actionable plans and manage timelines, budgets, and cross-functional collaboration.

Working closely with the Head of Creative, Brand, Marketing, Finance, and other stakeholders, you will ensure on-time delivery, clear milestones, and optimal resource use in a fast-paced environment.

Qualifications

• Proven experience in creative project management, creative production, project coordination, or a similar role.
• Strong understanding of end-to-end project planning and creative production workflows.
• Strong ability to translate briefs into structured project plans, timelines, milestones, deliverables, and resource requirements.
• Excellent organizational and project management skills, with strong attention to detail.
• Ability to manage multiple projects, timelines, stakeholders, and priorities simultaneously.
• Strong communication and coordination skills across Creative, Brand, Marketing, Finance, vendors, and other stakeholders.
• Proactive in identifying project risks, delays, dependencies, and resource constraints before they impact delivery.
• Strong problem-solving, negotiation, and decision-making skills.
• Comfortable working in a fast-paced environment with changing priorities and tight deadlines.
• Strong sense of ownership and accountability for project timelines and deliverables.
• Proficiency in project management and productivity tools is preferred.
• Experience in beauty, fragrance, F&B, lifestyle, retail, or consumer brands is a plus.

Responsibilities

• Lead end-to-end planning and execution of creative projects across all brands.
• Translate briefs and objectives into project plans, timelines, milestones, deliverables.
• Develop timelines and workback schedules with identified milestones.
• Coordinate project kick-offs and ensure stakeholders understand scope and deadlines.
• Track progress and follow up on approvals, feedback, deliverables.
• Identify delays, risks, dependencies, and resource gaps and take proactive action.
• Ensure projects meet timelines, scope, quality, and requirements.
• Maintain project documentation and trackers.
• Identify resources and coordinate with Head of Creative to allocate priorities.
• Monitor team capacity and workload to ensure realistic timelines.
• Establish clear workflows and ways of working across projects.

Skills

Creative project management

Creative production

Project coordination

Strong communication

Coordination across teams

Job description

We are looking for a Creative Lead to lead the planning and execution of creative projects across Alchemist Fragrance, Rollover Reaction, and Alchemist Brew Lab.

Working closely with the Head of Creative, Brand, Marketing, Finance, and other stakeholders, you will be responsible for turning creative briefs into clear project plans, coordinating resources and timelines, managing project budgets, and ensuring every project is delivered efficiently, on time, and according to expectations.

This role requires someone who is highly organized, proactive, detail-oriented, and strong in project management, with the ability to manage multiple projects and moving parts in a fast-paced environment.

Key Responsibilities

Creative Project Planning & Execution

Lead the end-to-end planning and execution of creative projects across all brands, from initial briefing to final delivery.

Translate creative briefs and business objectives into clear project plans, timelines, milestones, deliverables, and action items.

Develop project timelines and workback schedules, ensuring key milestones and dependencies are clearly identified.

Coordinate project kick-offs and ensure all stakeholders understand the scope, deliverables, responsibilities, and deadlines.

Track project progress and proactively follow up on outstanding tasks, approvals, feedback, and deliverables.

Identify potential delays, risks, dependencies, and resource gaps and take proactive action to keep projects on track.

Ensure projects are delivered according to agreed timelines, scope, quality, and requirements.

Maintain clear project documentation, including project plans, timelines, meeting notes, progress updates, and project trackers.

Resource & Workflow Planning

Identify and plan the resources required for each project, including internal creative resources, vendors, talents, locations, equipment, production partners, and external services.

Coordinate with the Head of Creative to determine priorities and allocate Creative resources based on project requirements and deadlines.

Monitor team capacity and project workload to ensure realistic timelines and effective resource allocation.

Identify workflow bottlenecks and recommend improvements to make the creative process more efficient.

Establish clear workflows and ways of working across projects to improve visibility, accountability, and delivery.

Budget & Production Planning

Prepare and manage project budgets based on project scope, production requirements, and available resources.

Coordinate budget allocation across vendors, talents, locations, equipment, production, and other project requirements.

Monitor project spending and maintain accurate records of budget allocation and expenses.

Work closely with the Marketing and Finance teams to coordinate project-related expenses, payment processes, and supporting documentation.

Identify potential budget risks and communicate them proactively to relevant stakeholders.

Ensure project spending follows company policies and approved budgets.

Cross-Functional Project Coordination

Act as the main project coordination point between Creative, Head of Creative, Brand, Marketing, Finance, and external partners.

Ensure information, feedback, approvals, and decisions are communicated clearly and on time.

Coordinate multiple stakeholders and manage dependencies between teams to avoid delays.

Facilitate project meetings, follow-ups, and progress reviews when required.

Maintain project visibility by providing regular updates on progress, upcoming milestones, risks, and required actions.

Creative Team Support

Support the Creative team by providing clear project priorities, timelines, deliverables, and expectations.

Help the team prioritize work when managing multiple projects or competing deadlines.

Provide guidance on project execution, workflow, communication, and collaboration.

Ensure the team has the resources and information required to execute projects effectively.

Work closely with the Head of Creative to continuously improve the Creative team's project management processes.

Requirements

Proven experience in creative project management, creative production, project coordination, or a similar role.

Strong understanding of end-to-end project planning and creative production workflows.

Strong ability to translate briefs into structured project plans, timelines, milestones, deliverables, and resource requirements.

Excellent organizational and project management skills, with strong attention to detail.

Ability to manage multiple projects, timelines, stakeholders, and priorities simultaneously.

Strong communication and coordination skills across Creative, Brand, Marketing, Finance, vendors, and other stakeholders.

Proactive in identifying project risks, delays, dependencies, and resource constraints before they impact delivery.

Strong problem-solving, negotiation, and decision-making skills.

Comfortable working in a fast-paced environment with changing priorities and tight deadlines.

Strong sense of ownership and accountability for project timelines and deliverables.

Proficiency in project management and productivity tools is preferred.

Experience in beauty, fragrance, F&B, lifestyle, retail, or consumer brands is a plus.