Construction Document Control & Administration

PT China Construction Yangtze River Indonesia; Desa Ciranjeng; On-site; IDR 50,220,000 - 72,540,000; Full time

Job summary

PT China Construction Yangtze River Indonesia is seeking a meticulous Document Control Administrator for our West Cikarang office in West Java. The role ensures classification, storage, and retrievability of project documents in line with company policies and regulatory requirements.

You will manage document control processes, maintain records, support digitisation efforts, and coordinate with project stakeholders to ensure secure and efficient document handling across active construction

Qualifications

• Experience in document control or records management in construction or similar regulated settings.
• Familiarity with ISO standards where applicable.
• Strong organizational skills and meticulous attention to detail.

Responsibilities

• Receive, file, and catalogue project documents according to procedures.
• Maintain up-to-date records of drawings, specs, contracts and correspondence.
• Apply retention schedules and ensure archival and disposal compliance.
• Distribute documents to project stakeholders and log distributions.
• Audit document storage for completeness, accuracy, and accessibility.
• Create and maintain document indexes and retrieval systems.
• Support revision control and version management across teams.
• Assist digitisation and maintain both physical and digital filing systems.
• Respond to document requests from staff and external parties promptly.
• Ensure confidentiality and security of sensitive documents.
• Provide administrative support to project management teams as required.

Skills

Organisational skills

Attention to detail

English and Indonesian communication

Independent work with coordination

Confidentiality and security awareness

Proficiency in MS Office

Experience in document control

Education

High school diploma or equivalent

Certification in records management desirable

Tools

Document management systems

Database software

Microsoft Office

Job description

PT China Construction Yangtze River Indonesia is seeking a meticulous Document Control Administrator for our West Cikarang office in West Java. The role ensures classification, storage, and retrievability of project documents in line with company policies and regulatory requirements.

You will manage document control processes, maintain records, support digitisation efforts, and coordinate with project stakeholders to ensure secure and efficient document handling across active construction