Board Governance Secretary & Executive Support

PT Trialam Fasade; Jakarta Utara; On-site; IDR 167,400,000 - 390,600,000; Full time

Job summary

PT Trialam Fasade is seeking a Corporate Secretary to provide executive support to the Board and senior leadership, manage governance processes, and ensure regulatory compliance.

You will organize Board and Committee meetings, maintain statutory registers, liaise with shareholders, and coordinate AGMs while advising management on governance best practices.

Requirements include 2-3 years in a secretarial role, age above 30, strong governance knowledge, English fluency, and MS Office proficiency.

Qualifications

• Minimum 2-3 years of experience in a secretarial role, preferably within a public or listed company.
• Above 30 years of age.
• Strong understanding of corporate governance, company law and regulatory requirements.
• Excellent communication and interpersonal skills, with the ability to interact effectively with all levels of management.
• Proficient in Microsoft Office suite, with a high attention to detail.
• Proficient in English (Mandarin is advantages).

Responsibilities

• Provide administrative support and coordination for the Board of Directors and other senior executives
• Organising and attending Board and Committee meetings, including preparing agendas, minutes and other relevant documents
• Ensuring compliance with all applicable laws, regulations and corporate governance requirements
• Managing the company's statutory registers and records, and ensuring timely filings with relevant authorities
• Serving as the primary point of contact for shareholders, directors and other stakeholders
• Assisting with the coordination of the company's annual general meetings and other corporate events
• Supporting the implementation of strategic initiatives and projects
• Providing guidance and advice to the management team on corporate governance best practices

Skills

Secretarial experience

Corporate governance

English proficiency

Communication

Interpersonal skills

Education

Degree in Secretary/Business/Law

Tools

Microsoft Office

Job description

PT Trialam Fasade is seeking a Corporate Secretary to provide executive support to the Board and senior leadership, manage governance processes, and ensure regulatory compliance.

You will organize Board and Committee meetings, maintain statutory registers, liaise with shareholders, and coordinate AGMs while advising management on governance best practices.

Requirements include 2-3 years in a secretarial role, age above 30, strong governance knowledge, English fluency, and MS Office proficiency.